Payroll Administrator

Introduction

Purpose of the role

The Payroll Administrator is responsible for the accurate and timely processing of payroll-related activities for allocated restaurants/regions. The role ensures compliance with company policies, labour legislation, and payroll procedures while maintaining the integrity of employee records and payroll data. The Payroll Administrator acts as a key support partner to the People Department and operational teams by providing efficient payroll administration, query resolution, and system reconciliation.

Duties and Responsibilities

Key Responsibilities

Payroll Processing and Administration

• Process payroll inputs accurately and within prescribed deadlines for allocated Casa’s.

• Ensure all payroll workflows are reviewed, approved, and actioned daily.

• Review and process HR-related changes, including engagements, transfers, promotions, and terminations.

• Process acting allowances and other approved payroll adjustments.

• Ensure settlement agreements and final payments are processed accurately and paid within agreed timelines.

• Execute and complete the weekly EFT payment process.

Employee Records and Compliance

• Maintain accurate and complete employee (Nandoca) records.

• Review all new employee files to ensure compliance with company standards.

• Ensure all mandatory documentation is uploaded and maintained, including:

• UIF documentation

• U12.7 forms

• U19 forms

• Identity documents

• Banking details

• Employment contracts

• Any other payroll-related documentation

• Ensure compliance with applicable labour legislation and company policies.

Leave and Time Management

• Review leave transactions and ensure accuracy between the HR Information System (HRIS) and Time and Attendance (TandA) systems.

• Investigate and resolve discrepancies relating to leave balances, attendance records, and employee schedules.

• Ensure HRIS and TandA data are aligned and reconciled daily.

Maternity and Labour-Related Administration

• Process maternity-related payroll transactions.

• Prepare and manage UIF and labour-related documentation.

• Ensure all required submissions are completed accurately and on time.

Payroll Queries and Stakeholder Support

• Respond to payroll-related queries from employees, managers, and business stakeholders.

• Provide support and guidance on payroll processes, policies, and procedures.

• Collaborate closely with the People Department to ensure efficient employee administration and payroll service delivery.

Reconciliation and Reporting

• Action headcount report daily for New appointments, Terminations, Transfers, promotions

• Communicate all unpaid leave transactions on the leave taken report and inform the CASA

• Complete daily cashbook reconciliations and investigate variances.

• Ensure payroll transactions are accurately reflected in financial records.

• Assist with payroll reporting and audit requirements as required.

Desired Experience and Qualifications

Qualifications

• Grade 12 / Matric (Essential)

• Payroll qualification or relevant HR/Finance qualification (Advantageous)

Experience

• Minimum 2-3 years payroll administration experience.

• Experience working with HRIS and Time and Attendance systems.

• Experience processing large-volume payrolls in a fast-paced environment.

• Experience with UIF administration and labour-related processes.

Knowledge

• South African labour legislation and payroll practices.

• UIF processes and statutory requirements.

• Payroll reconciliation and financial controls.

·       Knowledge of PAYE

·       Knowledge of hospitality sectoral determination and main agreements

·       Knowledge of payroll system

·       Oral and written communication skills

• Microsoft Office skills (Intermediate)

Skills and Competencies

• Excellent attention to detail and accuracy.

• Strong numerical and analytical ability.

• Ability to work under pressure and meet strict deadlines.

• Strong problem-solving skills.

• Effective communication and interpersonal skills.

• High level of integrity and confidentiality.

• Strong organisational and time-management skills.

• Customer-focused approach with excellent stakeholder management skills.

• Ability to work independently and as part of a team.

Interested?

Contact us on: 011-000-0000, Email: Scubed@online.co.za