PA to the CEO

Reference: JHB002584-SS-1

EXECUTIVE PERSONAL ASSISTANT

CAN YOU KEEP UP WHEN EVERYTHING IS URGENT?

We are looking for an exceptional Executive PA who thrives where others feel overwhelmed. You’ll support a highly driven, demanding CEO who moves fast, expects excellence and doesn’t have time to micromanage. We need someone who can:

• Think on her feet,

• Read the room, anticipate the next move and make things happen.

• Calm under pressure.

• Sharp, resourceful, confident, and always two steps ahead.

If that sounds like you, this could be the role that finally challenges you.

NON-NEGOTIABLE REQUIREMENTS

• 3 - 5 years’ experience supporting a CEO / C-Suite Executive.

• Fluent in English and Afrikaans (not negotiable as a lot of correspondence with clients will be in Afrikaans).

• Proven experience managing a complex, fast-changing executive diary.

• Exceptional initiative, judgement and problem-solving ability.

• Highly organised with outstanding attention to detail.

• Confident dealing with senior executives and stakeholders.

• Absolute discretion and confidentiality.

• Strong Microsoft Office skills.

• Able to work independently and perform under pressure.

• Flexibility for occasional after-hours work and travel.

Duties & Responsibilities

Experience and Qualification

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.

• Minimum of 5 years of experience in a similar role supporting C-level executives, preferably in a multi-company environment.

• Experience in managing complex schedules and multitasking in a fast-paced environment.

• Fully bilingual in both AFRIKAANS and English - most of our clients are Afrikaans and written and verbal communication must be on Afrikaans home level.

• Excellent organisational and time-management skills.

• Strong written and verbal communication abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• High level of discretion and confidentiality.

• Ability to work independently and make sound decisions under pressure.

• Strong interpersonal skills and a professional demeanor.

Duties and Responsibilities

• Executive Support:

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.

• Prioritize and manage multiple tasks, ensuring that deadlines are met and important matters are addressed promptly.

• Prepare meeting agendas, take minutes, and follow up on action items as required.

• Preperation for monthly EXCO meetings.

• Coordinate and prepare necessary documents and materials for meetings and presentations.

• Communication Management:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.

• Screen and manage incoming correspondence, emails, and phone calls, prioritizing and responding as appropriate.

• Draft, proofread, and edit communications on behalf of the CEO.

• Project Coordination:

• Assist the CEO with various projects, including research, data collection, and report preparation.

• Track progress on key initiatives and ensure the CEO is updated regularly on project status.

• Liaise with department heads and other senior executives to ensure alignment with the CEO’s directives.

• Administrative Duties:

• Organize and maintain confidential files and records.

• Handle expense reports, budgeting, and invoicing related to the CEO’s office.

• Coordinate logistics for company events, meetings, and conferences as needed.

• Relationship Management:

• Build and maintain strong relationships with key stakeholders, both within the organization and externally.

• Facilitate smooth communication between the CEO and other executives, clients, and partners.

• Ensure that the CEO is well-prepared and informed for all engagements.

After-hours and traveling will be required in this position. Package & Remuneration

Monthly