PA to MD - Heriotdale

Requirements: • 25 years' relevant experience as a Personal Assistant, Executive Personal Assistant or in a comparable high-level support role. • Strong administrative and organisational abilities. • Excellent spoken and written English. • An exceptionally professional telephone manner. • Clear, articulate and measured communication skills. • Strong computer literacy and the ability to learn new systems quickly. • Excellent diary management, scheduling and time-management skills. • Exceptional attention to detail. • Proven ability to handle highly confidential and sensitive information. • Ability to prioritise rapidly when circumstances change. • Calm, productive and composed under pressure. • Exceptionally punctual and dependable. • Naturally discreet, professional and respectful. • Comfortable working independently for extended periods. • Highly focused and organised, with minimal need for constant supervision. • Strong initiative and the ability to anticipate requirements. • Resourceful and capable of resolving minor issues independently. • Emotionally mature and receptive to clear, direct feedback. • Flexible and adaptable when priorities or arrangements change unexpectedly. • Respectful of professional boundaries and hierarchy. • Professional, polished and well-presented at all times. • Comfortable supporting both professional and personal requirements. • Respectful and sensitive towards religious and dietary requirements. • Existing knowledge or experience with kosher requirements and Jewish religious observances will be a significant advantage. • Must be comfortable working in a smoke-free professional environment. • Must be available and committed to the full fixed-term contract period. Responsibilities:

• Provide comprehensive day-to-day administrative and personal support to the Managing Director.
• Manage a complex executive diary, appointments, meetings and scheduling requirements.
• Coordinate internal and external meetings and ensure the MD is appropriately prepared.
• Manage correspondence, documentation, filing and confidential information.
• Prepare documents, schedules, meeting packs, reports and other administrative material.
• Screen, prioritise and appropriately manage incoming communications.
• Maintain accurate records and effective follow-up systems.
• Coordinate travel arrangements, reservations, itineraries and related requirements.
• Monitor deadlines and proactively follow up on outstanding matters.
• Liaise professionally with senior management, employees, clients, suppliers and other stakeholders.
• Assist with the coordination of personal and family appointments and commitments.
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