PA to MD - Heriotdale

Reference: PE003866-RB-1

Our client, based in Heriotdale, Johannesburg is seeking to employ a Temporary Executive Personal Assistant to the Managing Director to provide high-level maternity-cover support within a professional executive environment.

Exciting Opportunity: Join a high-trust executive environment where your organisational ability, discretion and proactive approach will make an immediate impact. This is an excellent opportunity for a mature, composed and highly professional Executive PA who enjoys focused, one-on-one executive support and is confident managing both professional and personal responsibilities.

Contract Period: 1 October 2026 – 31 May 2027

Duties & Responsibilities

Requirements

• 2–5 years' relevant experience as a Personal Assistant, Executive Personal Assistant or in a comparable high-level support role.

• Strong administrative and organisational abilities.

• Excellent spoken and written English.

• An exceptionally professional telephone manner.

• Clear, articulate and measured communication skills.

• Strong computer literacy and the ability to learn new systems quickly.

• Excellent diary management, scheduling and time-management skills.

• Exceptional attention to detail.

• Proven ability to handle highly confidential and sensitive information.

• Ability to prioritise rapidly when circumstances change.

• Calm, productive and composed under pressure.

• Exceptionally punctual and dependable.

• Naturally discreet, professional and respectful.

• Comfortable working independently for extended periods.

• Highly focused and organised, with minimal need for constant supervision.

• Strong initiative and the ability to anticipate requirements.

• Resourceful and capable of resolving minor issues independently.

• Emotionally mature and receptive to clear, direct feedback.

• Flexible and adaptable when priorities or arrangements change unexpectedly.

• Respectful of professional boundaries and hierarchy.

• Professional, polished and well-presented at all times.

• Comfortable supporting both professional and personal requirements.

• Respectful and sensitive towards religious and dietary requirements.

• Existing knowledge or experience with kosher requirements and Jewish religious observances will be a significant advantage.

• Must be comfortable working in a smoke-free professional environment.

• Must be available and committed to the full fixed-term contract period.

Responsibilities

• Provide comprehensive day-to-day administrative and personal support to the Managing Director.

• Manage a complex executive diary, appointments, meetings and scheduling requirements.

• Coordinate internal and external meetings and ensure the MD is appropriately prepared.

• Manage correspondence, documentation, filing and confidential information.

• Prepare documents, schedules, meeting packs, reports and other administrative material.

• Screen, prioritise and appropriately manage incoming communications.

• Maintain accurate records and effective follow-up systems.

• Coordinate travel arrangements, reservations, itineraries and related requirements.

• Monitor deadlines and proactively follow up on outstanding matters.

• Liaise professionally with senior management, employees, clients, suppliers and other stakeholders.

• Assist with the coordination of personal and family appointments and commitments.

• Incorporate family obligations and important personal commitments into diary planning.

• Assist with reservations, arrangements, purchases, appointments and other reasonable personal requirements.

• Handle personal and family-related information with absolute discretion and confidentiality.

• Develop an understanding of the MD's preferences, routines and priorities.

• Anticipate scheduling conflicts and requirements before they become problems.

• Ensure religious observances and commitments are considered when planning the diary.

• Assist with arrangements involving kosher catering, meals or venues where required.

• Confirm that dietary requirements are communicated when arranging meetings, events or travel.

• Adapt quickly when priorities change or urgent requirements arise.

• Resolve routine matters independently while exercising sound judgement regarding what requires the MD's attention.

• Provide discreet, professional and dependable support across both professional and personal matters.

Please note that if you do not receive a response within 2 weeks, your application has been unsuccessful. Package & Remuneration

Monthly