PA (to 2 Directors), Gqeberha

Reference: EL003341-Janin-1

Our client has a vacancy for a PA to 2 Directors for a permanent role, based in Gqeberha, Eastern Cape. Duties & Responsibilities

Applicants are required to strictly meet the following criteria

• Grade 12 with Secretarial diploma or 5 years secretarial experience

• MS Office (advanced level) with GreatSoft (advantageous)

• Skills required : communication, interpersonal, typing, client service and organizational

• Basic accounting knowledge

• Able to prioritise and manage workload

The s uccessful applicant would be responsible for, but not limited to:

• Management of incoming and outgoing mail & email

• Electronic diary management

• Typing of client correspondence, invoices and credit notes

• Sending statements and doing debtor’s recons

• Keeping debtor's age analysis up to date with payments and following up with clients

• Filing of documents on CDM

• Dealing with clients' telephonic and personal queries

• Maintaining client database and EME certificates

• Financial Statements - printing statements, sending to clients and preparing minutes/resolutions

• Following up on outstanding signed documentation

• Updating directors locking lists

• Maintaining the director's timesheets

• Trust Work

• Preparation of various documents for new clients

• Assist the directors with valuations when necessary

• Preparation of quotes

• Compliance with the firm’s System of Quality Management (SOQM), policies and procedures

• Compliance with the firm’s Employee Code of Conduct

• Typing of financials when needed

• Maintaining the “financials tracker/income tax return” spreadsheet

• Update PA register for all incoming signed financials

• Update AUP (agreed upon procedures) locking register

Sal ary: Market related dependent on experience

To apply email detailed CV, and all supporting documentation through to janineh@sheldon.co.za

If you have not received a response within 7 working days, please consider your application unsuccessful