Operations Administrator

Introduction

A well-established organisation is looking for a reliable and detail-oriented Operations Administrator to join their team. This role is ideal for an organised administrator who enjoys working with customers, suppliers, invoicing and day-to-day operational administration.

The successful candidate will play an important role in ensuring that customer orders, deliveries, invoicing, purchasing and administrative processes are handled accurately and efficiently.

Duties & Responsibilities

• Receive and process customer orders via email and telephone.

• Coordinate weekly deliveries and prepare customer delivery notes.

• Process returned delivery documentation.

• Generate customer invoices and credit notes.

• Prepare purchase orders and ensure the required authorisation is obtained.

• Maintain and update customer pricing and pricing information on the Pastel system.

• Process supplier invoices and reconcile supplier statements against age analysis.

• Liaise with customers regarding invoicing and account-related queries.

• Create and maintain customer and supplier codes on Pastel.

• Create and manage stock inventory codes.

• Provide customers with monthly statements or statements upon request.

• Maintain accurate and systematic filing of supplier and customer documentation.

• Assist with general administrative and operational duties as required.

Desired Experience & Qualification

• Grade 12 / Matric.

• 3+ years' experience in an administrative role.

• Good working knowledge of Microsoft Word, Excel and Outlook .

• Good working knowledge of Pastel .

• General understanding of accounting practices.

• Strong numerical ability.

Package & Remuneration

R20 000 - R25 000 CTC per month