Operations Administrator

Duties & Responsibilities

• Financial Administration: Prepare EFTs , manage pre-payments, petty cash, credit cards, creditors reconciliations, accruals, scrap sales, training invoices, and assist with audits.

• Fleet & Logistics: Maintain fleet records (CRM/Fleet Kompact ), compile sub-hire and monthly reports, manage vehicle files, licensing, fines, fuel slips, and order number.

• Staff & Branch Support: Keep attendance registers, process staff deductions, submit overtime, assist with budgets, reports, conferences, and provide training for new employees.

• Procurement & Suppliers: Handle supplier/vendor applications, procurement processes, insurance claims, and arrange courier/travel services.

• Administration & Reporting: Manage invoice logs, ensure accurate month-end closure, support sales with quotes, arrange stationery, business cards, refreshments, and update staff lists.

• Logistics & Hiredesk Controller:

- Update and distribute daily utilisation and yard checks.

- Manage hire agreements, fleet movements, breakdowns, off-hires, and invoicing.

- Coordinate logistics: drivers, deliveries, collections, and workshop queries.

- Support sales with quoting, pricing, rental tracking, and customer queries.

- Monitor rental agreements, COD accounts, and assist debtors with PODs and           collections.

-Maintain customer relationships, handle calls professionally, and produce accurate     quotations.

- Arrange MEWP training, certificates, and general office administration.

• Credit Controller Oversight:

- Monitor debtor reports and payment updates.

- Stay informed of major outstanding amounts.

- Alert team members to overdue accounts.

- Support communication flow without managing collections.

Package & Remuneration

R30 000.00 CTC

Interested?

We invite you to send your updated CV, ID and Proof of all Qualifications to cv@infinico.co.za , using the reference number INF0622026 .

If you receive no feedback within 2 weeks, consider your application unsuccessful.