Operations Administrator

Main Purpose of the Job

• The Operations Administrator is responsible for providing administrative and operational support across the Procurement, Planning, Stores, Production, and Repairs functions. The role ensures that all operational transactions are accurately processed in Syspro and other approved business systems while maintaining the integrity of inventory, procurement, and production records. The incumbent prepares operational reports, maintains accurate documentation, and supports inventory control and purchasing activities. They ensure that reliable operational information is available to support informed business decisions and day-to-day operations. The role also promotes operational efficiency by ensuring compliance with company procedures and identifying opportunities to improve business processes.

Education, experience and competencies

• Matric and Diploma in Procurement, Supply Chain Management, Bunises Administrator, Logistics Warehouse or Inventory Management.
• Minimum three 3 years' experience within an operations administration, procurement, production, warehouse or manufacturing environment.
• Experience working on ERP systems Syspro preferred.
• Experience in inventory administration and stock control.
• Experience compiling operational reports and analysing data.
• Experience supporting procurement and production functions.

Responsibilities

• Provide administrative support to the procurement function by ensuring that purchasing transactions are processed accurately, supplier information is maintained and procurement documentation is managed in accordance with company procedures.
• Support production planning activities by ensuring accurate production and planning information is captured, maintained and communicated.
• Support effective inventory management by maintaining accurate inventory records and ensuring all stock movements are correctly recorded.
• Coordinate the administrative processes relating to repairs, ensuring accurate records, timely updates and efficient workflow management.
• Provide management with accurate operational information that supports planning, decision-making and continuous improvement.
• Ensure all operational documentation is accurately maintained, securely stored and readily available for operational and audit requirements.
• Identify and implement improvements that enhance operational efficiency, reporting accuracy and process effectiveness.
• Ensure all operational activities are conducted in accordance with company policies, quality standards and legislative requirements.