Operations & Admin Assistant - Remote

Introduction

We are looking for a proactive and organised Operations & Admin Assistant to join our team on a fully remote basis.

This is a great opportunity for someone who is reliable, detail-oriented and willing to learn. Previous administrative experience is preferred but not essential, as training will be provided to the right person.

You will support the team with day-to-day administration, recruitment coordination and follow-ups, helping to keep candidate and client processes organised and moving forward.

Duties & Responsibilities

• Arrange candidate pre-screening calls for the Recruitment Coordinator when enquiries come through via email or other channels.

• Arrange interviews, calls and meetings.

• Send confirmations, joining details and reminders.

• Carry out routine candidate and client follow-ups.

• Follow up on candidate emails, including potential opportunity and permission request emails.

• Follow up on CVs sent to clients and other important emails requiring a response.

• Chase availability, interview feedback, documents and other outstanding information.

• Post job advertisements on relevant job boards.

• Prepare and send invoices using agreed placement details.

• Keep administrative records, trackers and task statuses up to date.

• Monitor outstanding tasks and ensure important actions are not missed.

• Report progress and outstanding items to the Operations Manager.

• Escalate anything outside of the agreed process to the Operations Manager.

Desired Experience & Qualification

• Previous administrative experience is preferred but not essential.

• Strong organisational and time-management skills.

• Good attention to detail.

• Strong written and verbal communication skills.

• Reliable, proactive and willing to learn.

• Comfortable working independently in a remote environment.

• Able to manage multiple tasks and follow established processes.

• Comfortable using email, calendars, spreadsheets and online systems.

• Recruitment or office administration experience would be advantageous, but is not required.

Package & Remuneration

• Fully remote position.

• Monday - Friday, working UK hours.

• Salary: $1,000-$1,250 per month, depending on experience.

• Training and support provided.

• Opportunity to develop experience in administration, recruitment coordination and business operations.

Interested?

If you are organised, reliable and eager to learn, we would love to hear from you.

Previous administration experience is helpful but not essential - we are looking for someone with the right attitude, attention to detail, and willingness to learn.

Please submit your application and CV to be considered for the position.