Officer Product Control - Pretoria

Absa Group Limited Absa · Pretoria, Gauteng

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Job Summary

The purpose of this role is to balance the general ledger, suspense accounts. To ensure that all items are cleared on a weekly basis. To prepare journals to clear items where needed. To prepare daily and monthly recons. To prepare and print month end recons to be reviewed and signed by Manager.

Job Description

Finance processes and support function

Product Control Visibility

Balance general ledger accounts

Access the millennium system and draw enquiries and compare to source reports or information
To present outstanding items that cannot be resolved as a write off debits or Cams Diff Credits. Compare to GL write off account.
To have no outstanding credit items older than three months. Compare to specific GL account.
To have no outstanding debit items older than a week without an incident report. Compare to specific GL account
To attached documentation on month end recons for approval purposes
Assist with all queries received via telephone or e-mail
Identify trends in nature of queries by implementing procedures to correct root of problem and forward these to the management.
Build relations with the users to assist in resolving queries by meeting with them
Raise balancing out of balance Incidents with the Technical teams

Prepare daily and monthly reconciliation

To prepare a daily and monthly recon on excel
Daily save all relevant recons on server
To ensure that month end reconciliations are done and signed by the 5th working day of any month
Attached relevant source system reports for approval purposes
To adhere to daily SLA's Service Level agreement with stakeholders

Financial Control – Partnership

Adhere to RCSA – Risk & Control self-assessment & AO&R policies – Account Ownership & Reconciliation

To ensure that transactions are processed within SLA's service level agreement as per RCSA Risk & Control self-assessment requirement where applicable. No audit findings during any audit.
To ensure that work standards always adhere TO AO&R Account Ownership & Reconciliation policy standards. No audit finding during any audit.
To ensure compliance to RCSA Risk & Control self-assessment requirements. No audit findings during any audit

Process Optimization

New suggestions or reported items

To report any mistakes made during any situation to management as needed
To escalate any out of the ordinary / red flag situations to management
To forward any suggestions for improvement/cost savings to management when you became aware of such possibilities
To ensure that any ad-hoc tasks are performed according to standards applicable

Role / Person Specification

NQF level 4 : Grade 12
English speaking
12 months experience in similar role
Telephone skills
Knowledge of accounting principles
CAMS product
Millenium
EOS listings
Interfaces between CAMS and GL
Microsoft Excel
Microsoft Word
Good verbal and written communication skills
Good interpersonal skills
Personal organisation and time management
Ability to work alone as well as in a team
This role requires that you are versatile in all of the above functions. It does not require all functions everyday but as and when the need requires. The department is structured in such a way that support exists for each function required
Automation of this function is planned for
Area is not paper driven and requires save all work-related information, save all recons on server and always take responsibility for filing and security of information
Area is process driven not allowing any deviation from policy
Liaise with team mates to ensure consistency in team and communicate any red flag situations to team, leader and Manager.
Ensure processes are transparent with other areas they work with and that solutions are communicated for problems experienced in the area
Communicate with customer care & stakeholders on process changes
Inform of business requirement and make sure turnaround times are communicated

Education

Higher Certificates and Advanced National Vocational Certificates: Business, Commerce and Management Studies Required

End Date: August 27, 2026