Office Manager (Wits RHI)

Main purpose of the job

• Provide high-level, independent operational and administrative support to the Research Director and Portfolio Manager to ensure efficient and effective management of the Research Team Location:

• 7 Esselen Street, Hillbrow, Shandukani CRS Key performance areas:

• Director diary management inclusive of coordinating and scheduling appointments and meetings, recording of events and meetings
• Research Team calendar management
• Assist with Stakeholder management such as implementation of high-level visits, inclusive of training and meeting coordination
• Management of Research Team events
• Document preparation and file management e.g. CV, professional registration and insurances
• Monitor office suppliers for the Director and order replacements (including all IT equipment)
• Institutional data collection and report preparation
• Support Director with staff meeting schedules and assessments
• Book, coordinate and confirm travel arrangements (flights, accommodation and transport)
• Research travel destinations and ensure that Director/Team is aware of any new development and/or requirements with regard to travel i.e. vaccinations etc.
• Prepare itinerary and travel information as required
• Ensure that per diems are processed timeously for each trip planned
• Process travel expense claims
• Prepare meeting schedules, and coordinate visitors
• Review and monitor monthly credit card reconciliations and ensure compliance with WHC financial policies
• Monitor operational expenditure and follow up on outstandin

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