Office Manager | Tyger Waterfront Bonitas Office Park, Western Cape

Job description

• The role involves effective day-to-day management and coordination of office requirements and facilities management as well as providing effective practice support.

Responsibilities

• Overall administrative management of office facilities, equipment, and consumables, including office maintenance, supplier coordination, inventory control, procurement, budget monitoring, and ensuring the smooth and efficient operation of the office environment. Ensure the office environment is clean, organized, and professional.
• Business operations supplier management, facilities management, lease maintenance, service provider contracts maintenance

Infrastructure and IT maintenance

• Staff coordination leave administration, new employee onboarding, training coordination and staff wellbeing
• Office Compliance & Governance monitoring of compliance and regulatory requirements, audit preparation and risk management coordination
• Implementation of new systems such as Copilot, Quickly Sign, Astute, Gravitas in the office and managing the payment of fees
• Efficient co-ordination and planning of client functions

Planning of office functions

• Executive support to Partners practice reports, meeting coordination, liaising with regional manager and follow-up on action items
• Coordination of information and tasks between partners and staff
• Assist with answering/redirecting incoming calls, taking messages, greet clients and visitors to the office
• Coordinate travel arrangements, accommodation bookings, diary management, arrangement of parking and boardroom meeting reservations
• Ad-hoc support function for administrative staff
• Relationship Management with product providers
• Ad-hoc and special projects

Minimum requirements

• Matric/Grade 12 or a relevant degree or diploma Advantageous
• 3–5 years of relevant experience within financial services. Experience
• Proficient in English and at least one other official South African language.
• Computer literate MS Office
• Valid driver's license and own reliable vehicle non-negotiable

Competencies Required

• Good communication skills written & verbal
• Client services and telephone etiquette
• Interpersonal skills
• Good administration skills
• Planning and organising skills
• Good time management skills
• Resilient with a good level of stress tolerance
• Team Player
• Client service driven
• Strong organizational and time-management skills
• Ability to multitask and work under pressure
• Professional appearance and attitude
• Strong attention to detail and problem-solving skills

Closing date: 01-Sept-2026