Office Manager

Introduction

An exciting opportunity is available for a proactive and highly organised Office Manager to take ownership of the day-to-day running of a busy office.

We are looking for someone who enjoys being the person who makes an office work.

This is not a role for someone who waits to be given a list of tasks. The successful candidate will be the go-to person for the office – someone who notices what needs attention, takes ownership and gets it sorted.

Whether it's a maintenance issue, a supplier query, a boardroom that needs preparing, office supplies that are running low or an unexpected operational problem, you should be comfortable stepping in and finding a solution.

Duties & Responsibilities

Office Management & Administration

• Take ownership of the day-to-day running of the Pretoria office.

• Ensure the office remains organised, professional and operational.

• Manage office supplies and equipment.

• Maintain general office filing and administrative records.

• Identify office requirements proactively and ensure they are addressed.

• Act as the first point of contact for general office-related matters.

Facilities & Vendor Management

• Coordinate office maintenance and repairs.

• Liaise with cleaning, security, IT and other service providers.

• Manage day-to-day vendor queries and requirements.

• Act as the primary contact for building and facilities-related matters.

• Follow issues through to resolution rather than simply reporting or scheduling them.

• Ensure service providers deliver what is required and follow up where necessary.

Meetings, Boardrooms & Events

• Coordinate internal meetings.

• Manage boardroom bookings and meeting-room requirements.

• Ensure meeting spaces are appropriately prepared.

• Assist with the organisation of office events and functions.

• Coordinate practical arrangements and logistics associated with meetings and events.

Reception & Front of House

• Professionally welcome visitors to the office.

• Manage incoming telephone calls.

• Receive and coordinate deliveries.

• Maintain a professional and welcoming front-of-house environment.

Executive & Administrative Support

• Provide general administrative support to Pretoria-based employees and management.

• Provide overflow Executive Assistant support where required.

• Assist with ad hoc administrative requirements and changing priorities.

• Help ensure management and staff have the administrative and practical support required for the office to operate efficiently.

Health & Safety Housekeeping

• Assist with basic workplace health and safety housekeeping.

• Monitor routine requirements such as fire equipment checks and access control.

• Identify and escalate matters requiring specialist or management attention.

Desired Experience & Qualification

• Proven Office Management or Administration experience.

• Strong organisational and planning ability.

• Practical experience coordinating suppliers and vendors.

• Professional written and verbal communication skills.

• Proactive, hands-on approach to problem-solving.

• Ability to work independently and use initiative.

• Strong proficiency in Microsoft 365, including:

• Outlook

• Word

• Excel

• OneDrive

• SharePoint

• Teams

Package & Remuneration

Competative remuneration on offer.