Office & Finance Administrator – Laboratory Enviro

A well-established company operating within a laboratory environment is looking for a professional, organised and proactive Office & Finance Administrator to join their team.

This is a varied role that combines office administration, reception, bookkeeping, invoicing, procurement and client liaison , making it ideal for someone who enjoys a hands-on position and takes pride in accuracy, quality and attention to detail.

KEY RESPONSIBILITIES

• Manage general reception, office administration and hosting duties.
• Welcome visitors and ensure they are directed to the relevant staff members.
• Manage inventory levels for indirect spend, obtain quotations and place orders in collaboration with management.
• Maintain and update financial templates and documentation.
• Ensure financial documents are correctly archived and maintain the relevant archive systems.
• Manage the shredding and disposal of obsolete financial documentation.
• Monitor and report on sample lead times, including sample receipt and release dates/times.
• Prepare client quotations following approval from Finance.
• Receive laboratory test result reports and forward them to clients for invoicing purposes.
• Process client invoices and statements.
• Liaise professionally with clients regarding billing and account queries.
• Provide general administrative and finance support as required.
• Ensure administrative and financial processes are maintained in line with relevant GxP and regulatory requirements .

MINIMUM REQUIREMENTS

• Relevant tertiary qualification essential.
• Previous laboratory experience ESSENTIAL.
• Minimum 5 years'' office administration experience .
• Minimum 5 years'' bookkeeping experience preferable .
• Minimum 3 years'' procurement experience preferable .
• Excellent computer skills, particularly Microsoft Office .
• Experience with finance/accounting software essential .
• Strong written and verbal communication skills.
• Excellent attention to detail and analytical ability.
• Ability to work under pressure and meet deadlines.
• Proactive approach with a strong focus on quality and accuracy.
• Ability to work effectively as part of a team.

WHAT WE''RE LOOKING FOR

We are looking for someone who is professional, reliable, detail-oriented and proactive , with the ability to confidently manage both administrative and finance-related responsibilities in a regulated laboratory environment.

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