Office Assistant/Receptionist
Lascom Management Systems · Woodmead, Gauteng
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Top company based in Woodmead is looking for a Office Assistant/Receptionist to join their dynamic team.
Duties & Responsibilities
- Frontline support to the office
- Reporting to management and performing administrative duties
- Answering switchboard and taking messages
- Scheduling and confirming appointments, meetings and events
- Preparing boardroom for meetings
- Welcome visitors
- Handling basic inquiries and sorting mail
- Monitoring office supplies and ordering replacements
- Keeping the receptionist area tidy and observing professional etiquette
- Preparing training / conference material
- Travel bookings
- Invoice allocations and filing
- Copying, scanning and filing documents
- General administration
- Overseeing Housekeeper
- Control stationery stock
- Minute taking during staff meetings
- Buy office consumables/groceries
- Managing First Aid Kit
- Vehicle inspections
- May, on occasion and subject to business needs, be required to assist with other tasks not described above, this will be at the discretion of the Managing Director.
- Submitting product registrations and updated to SAHPRA
- Maintaining office neatness
Desired Experience & Qualification
- Minimum: Matric
- Reception/Admin courses or associated certifications – advantageous
- Microsoft Office
- SAP
Competence Requirements
- Matic Certificate with >5years experience in Office Admin and Front Desk
- Exceptional communication skills and ability to create a welcoming environment
- Must be proficient and fluent in English while Afrikaans and Zulu would be advantageous
- Experience in answering and screening calls, as well as scheduling appointments
- Strong administrative skills (document filing, Stationery and office supplies management)
- Event management experience – staff get-togethers, customer meetings, conference co-ordination.
- Ability to observe business etiquette and maintain a professional appearance
- Proficiency in appointments scheduling and call forwarding systems
- Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel and Outlook Express
- Experience with SAP – highly advantageous
Experience with SAHPRA – highly advantageous
Personal (Soft skills)
- Excellent interpersonal skills.
- Excellent communication skills
- Reliable.
- Trustworthy.
- Attention to detail.
- Hard working.
- Good administration skills.
- Good with teamwork
- Punctuality
- Neatness
- Skills and experience (IT, language, working skills/experience)
- Time management
- MS Word
- Excel
- PowerPoint
- Office Outlook
- SAP
- Concur
Miscellaneous
- No criminal record.
- No history of substance abuse.
- Good health.
- Code 8 Driver’s License
Package & Remuneration
R15K – R22K basic depending on experience + 100% Medical Aid + 7.5% RA contribution + 100%
Death and disability cover
Interested?
Should you not receive a response within 14 days of applying, please consider your application unsuccessful.