Office Assistant
Job Crystal · Midrand, Gauteng
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Office Assistant - Midrand, GP Gauteng
Office Assistant (6 Months Contract, Starting in January 2026)
This Office Assistant role provides essential administrative and clerical support within a consulting engineering environment. The position involves managing office activities, maintaining accurate records, supporting engineering and project personnel, and serving as a professional first point of contact for clients, visitors and staff. Job Specification
ABOUT THE ROLE
Answer, screen and direct incoming phone calls.
Welcome visitors, direct them to the appropriate personnel and provide general assistance.
Perform clerical duties, including typing, photocopying, scanning, mailing and document binding. Offer
Maintain accurate physical and electronic filing systems.
Digitise records to improve preservation, storage efficiency and accessibility.
Manage the disposal of obsolete physical records in line with office procedures.
Coordinate daily office activities and support smooth administrative operations.
Provide administrative assistance to office personnel working on engineering and infrastructure projects.
Organise and schedule appointments and meetings.
Take meeting minutes and distribute them where required.
Monitor office supply levels and place orders when necessary.
Oversee the maintenance of office equipment and facilities.
Assist with preparing reports and review documents for accuracy and completeness before submission to clients.
WHAT YOU'LL NEED
National Senior Certificate as a minimum qualification.
Preferably A Diploma in Office Administration or Business Management.
Strong administrative and clerical skills.
Accurate typing, filing and document-handling abilities.
Good time-management skills and the ability to manage multiple tasks.
High attention to detail when preparing, reviewing and storing records.
Ability to work effectively with diverse teams supporting consulting engineering and infrastructure projects.
Understanding of how reports and other business records should be prepared, stored and retrieved.
Professional communication skills for dealing with clients, visitors, staff and service providers.
NICE TO HAVE
Previous relevant office administration experience.
Familiarity with the consulting engineering industry.
Experience working with quality management documentation, audit records or corrective actions.
QUALITY MANAGEMENT SYSTEM RESPONSIBILITIES
Assist with implementing and maintaining the Quality Management System.
Maintain and control QMS documents and records.
Format procedures, forms and templates according to established requirements.
Check that QMS documents are correctly formatted and reflect the current revision before distribution.
Support version control, document archiving and record management.
Record and file audit findings and corrective actions.
Assist with identifying areas for improvement and implementing corrective actions.
WHY JOIN THE WORK ENVIRONMENT
Support a professional consulting engineering practice involved in infrastructure-related services, including transportation, structural, water, sanitation and construction project management activities.
Work alongside engineers, technologists and administrative personnel on projects where accurate documentation and reliable office support are essential.
Gain practical exposure to document control, quality management systems and the administration of technical reports and project records.
Apply with your updated CV and details of your relevant administrative experience.
Monthly Salary: Market related