Office Assistant

Reference: JHB006271-Chett-1

A Well - Established Company in Sandton seeks a Office Administrator /PA Duties & Responsibilities

Key Responsibilities

• Operate the switchboard, screen calls and direct enquiries appropriately.

• Professionally welcome and assist visitors.

• Provide general administrative support to various departments, including scheduling appointments and arranging meetings.

• Coordinate local and international travel, including flights, accommodation, visas, medicals and travel requirements.

• Manage document control, including scanning, filing, archiving and maintaining electronic and physical records.

• Process customer and supplier documentation, including vendor registrations, credit applications, BEE certificates and compliance documentation.

• Maintain contract files, waybills, PODs and related documentation, ensuring information is correctly captured and filed.

• Complete information and documentation requirements for tenders and contracts.

• Capture GRVs, stock requisitions, stock-take information and other administrative data on Excel.

• Monitor stationery and office supplies and maintain appropriate stock levels.

• Obtain freight and transport quotations and assist with coordinating international supplier shipments.

• Track foreign supplier orders, consolidations and ETAs.

• Assist with databook scanning, system capturing and filing.

• Download and update time-and-attendance information.

• Provide general document control support via email and relevant systems.

• Assist with property and facilities administration and ensure queries are resolved timeously.

• Coordinate servicing and maintenance of office equipment and report faults.

• Assist with weekly Google Ads administration and job advert requirements.

• Provide general administrative and operational support as required.

Minimum Requirements

• Matric / Grade 12.

• 2–4 years' experience in an office administration, office coordination or similar role.

• Strong computer literacy, particularly Microsoft Excel and MS Office .

• Previous experience with document control, filing and electronic record management.

• Strong administrative and organisational skills with excellent attention to detail.

• Professional telephone and customer service skills.

• Experience coordinating travel arrangements would be advantageous.

• Exposure to supplier/customer documentation, freight or logistics administration would be advantageous.

• Ability to manage multiple tasks, meet deadlines and work independently.

• Professional, presentable and confident when dealing with customers, suppliers and internal stakeholders.

• Excellent written and verbal communication skills.

Package & Remuneration

R 25000 - R 34000 - Monthly