Office and Personal Assistant - IT and AI Consultancy
Aluta Consulting Services · Westville, KwaZulu-Natal
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Start free — we apply for you →Hours: Monday to Friday, 08:00–17:00
Type: Three-month fixed-term contract; permanent position possible thereafter
Salary: R6,000 – R9,000 per month, depending on experience. Company vehicle for work errands.
Closing date: 02 October 2026
Aluta Consulting Services, an IT and AI consultancy, needs a reliable, organised and mobile assistant for day-to-day administration, coordination and errands, reporting directly to the company's principal. Your days will mix errands in a company car with desk work on the diary, paperwork and consultancy admin, using Microsoft 365 and AI tools.
What you will do
– Get quotes and coordinate contractors for property renovations; be on site and check work is complete
– Book vehicle services and repairs; drop off and collect; keep a maintenance record
– Buy supplies to a list; run errands (post office, bank, licensing, collections)
– Manage appointments and bookings; keep a weekly schedule; reconcile the company card each week
– Manage the diary; sort and flag email to agreed rules; draft routine replies for approval
– File and format documents; proofread letters and proposals; keep the office stocked; handle calls and visitors
– Update the CRM; prepare invoices and supplier documents for the accountant; schedule website and LinkedIn posts from supplied content
What you will bring
– Matric; 1+ years' admin, PA, reception or coordination experience (2+ preferred)
– Valid Code B (08) licence with 2+ years' driving experience
– Outlook, Word and Excel; comfortable with WhatsApp and online ordering; quick to learn
– Clear written and spoken English; trustworthy, punctual and organised; contactable references
– Within reasonable commuting distance of Westville
Advantageous: contractor or vehicle-maintenance coordination; an admin certificate or N6; Copilot or ChatGPT experience; basic invoicing exposure.
You finish things, follow up unprompted, and treat private and business information as confidential.
We provide a laptop and software, and training in Microsoft 365 and AI-assisted working.
How to apply
Email your CV and a half-page note – one thing you organised end to end and how you kept track of it – to recruitment@alutaconsulting.co.za, subject line Office & Personal Assistant – Aluta.
Shortlisted candidates complete a practical assessment; only they will be contacted.
We do not discriminate unfairly on any ground in the Employment Equity Act. By applying you consent to processing of your personal information for recruitment under POPIA.