Office Administrator

Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients

Duties & Responsibilities

3 MONTH FIXED TERM CONTRACT

Purpose of the Role

The position requires a highly organised and motivated Office Administrator to provide administrative support and ensure the smooth day-to-day running of the office. The successful candidate must be able to work independently, prioritise tasks effectively and thrive in a fast-paced environment where deadlines are critical.

Key Responsibilities

• Perform general office administration and reception duties.

• Manage incoming calls, emails and correspondence professionally.

• Prepare, format and maintain documents using Microsoft Word.

• Create, update and maintain spreadsheets using Microsoft Excel.

• Manage calendars, meetings and email communication using Microsoft Outlook.

• Maintain accurate filing systems, both electronic and hard copy.

• Capture, update and maintain company records and databases.

• Assist with preparing reports and presentations.

• Coordinate meetings and take minutes where required.

• Order and manage office stationery and supplies.

• Receive and assist visitors in a professional manner.

• Ensure all administrative tasks are completed accurately and within required deadlines.

• Provide administrative support to management and other departments.

• Perform general ad hoc administrative duties as required

Desired Experience & Qualification

Minimum Requirements

• Grade 12 (Matric).

• Minimum of 5 years' experience in an office administration role.

• Excellent computer literacy.

• Advanced proficiency in:

• Microsoft Excel

• Microsoft Word

• Microsoft Outlook

• Excellent written and verbal communication skills.

• Strong organisational and time management skills.

• Exceptional attention to detail.

Skills and Competencies

The ideal candidate will be

• A fast and efficient worker.

• Able to work independently with minimal supervision.

• Comfortable working in a fast-paced, deadline-driven environment.

• Highly organised and able to manage multiple priorities simultaneously.

• Proactive and able to use initiative.

• Reliable, dependable and trustworthy.

• Professional in both appearance and communication.

• Able to work well under pressure.

• A strong team player with a positive attitude.

• Committed to producing accurate, high-quality work.

Performance Expectations

The successful candidate will be expected to

• Complete work accurately and on time.

• Maintain a high standard of organisation and professionalism.

• Take ownership of their responsibilities.

• Meet deadlines consistently.

• Contribute to the efficient operation of the office through effective administrative support.

Must have own vehicle

Mon to Friday 7:45am to 4:30pm - office based