Office Administrator (Tender Experience)
Tailormade Staffing · Westville · R8,000 - R9,000 CTC
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Our client is looking for a highly organised and detail-oriented Office Administrator with tender administration experience to join their dynamic team. This role is ideal for someone who can manage multiple responsibilities, provide exceptional administrative support, and thrive in a fast-paced professional environment.
Key Responsibilities
- Prepare, issue, and process invoices and quotations accurately.
- Order, monitor, and maintain stock levels and stock records.
- Assist with account reconciliations, payment tracking, and financial record keeping.
- Liaise with suppliers regarding quotations, orders, pricing, and deliveries.
- Maintain supplier records and support procurement processes.
- Assist with tender documentation, compliance requirements, submissions, and deadlines.
- Coordinate information from internal departments and suppliers for tender responses.
- Professionally manage incoming calls, emails, and client enquiries.
- Provide administrative support to directors, managers, and client service teams.
- Prepare correspondence, reports, presentations, and proposals.
- Schedule meetings, appointments, conference calls, and travel arrangements.
- Assist with timesheets and expense reports.
- Maintain office supplies and ensure efficient day-to-day office operations.
- Coordinate team schedules and keep clients updated on project progress.
Minimum Requirements
- Diploma in Administration or a relevant qualification.
- 3–5 years' experience in a similar Office Administrator role.
- Previous tender administration experience is essential.
- Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Adobe Acrobat.
- Excellent written and verbal communication skills.
- Strong organisational and time management abilities.
- High level of accuracy and attention to detail.
- Ability to work independently, take initiative, and solve problems effectively.
- Strong analytical and decision-making skills.
- Able to adapt to changing business needs and work in a fast-paced environment.
Please send your updated CV to [Email Disabled]