Office Administrator

Introduction

We are excited to present an excellent job opportunity for the position of Office Administrator based in Durbanville . This role is for one of our esteemed clients, offering a rewarding career path. Synergy Jobs is your premier talent acquisition partner in the MS Dynamics ERP space. We specialize in connecting top talent with outstanding opportunities, helping skilled professionals find employers who value growth and excellence. Discover your potential and apply today through Synergy Jobs. Job Spec

POSITION : Office Administrator

LOCATION: Durbanville

Job Purpose

The Office Administrator is responsible for ensuring the efficient day-to-day operation of the office by providing administrative support, managing office resources, overseeing cleaning staff, and maintaining a professional, organized, and welcoming work environment. The successful candidate will be proactive, highly organized, detail-oriented, and able to respond to business needs at short notice.

Key Responsibilities

Office Administration

• Manage the daily administrative functions of the office.

• Maintain accurate filing systems, both electronic and hard copy.

• Prepare reports, correspondence, presentations, and other business documents.

• Answer and direct telephone calls and respond to emails professionally.

• Schedule meetings, prepare meeting rooms, and coordinate refreshments where required.

• Maintain office records and ensure documentation is up to date.

• Assist management with ad hoc administrative duties and special projects.

• Office Supplies Management

• Monitor stock levels of stationery, office consumables, and kitchen supplies.

• Order office supplies and maintain appropriate inventory levels.

• Source quotations from suppliers when required.

• Receive, check, and distribute deliveries.

• Maintain accurate inventory records and control office supply expenditure.

• Facilities and Cleaner Management

• Supervise and coordinate the daily activities of office cleaners.

• Ensure offices, kitchens, boardrooms, bathrooms, and common areas are maintained to a high standard of cleanliness.

• Conduct regular inspections to ensure cleaning standards are met.

• Report maintenance issues and coordinate repairs with service providers.

• Ensure office facilities remain safe, clean, and presentable at all times.

• General Office Support

• Welcome visitors and provide a professional first point of contact.

• Coordinate courier services and incoming/outgoing mail.

• Assist with company events and staff functions.

• Maintain confidentiality of company information.

• Support management with additional duties as required.

Minimum Requirements

• Grade 12 (Matric).

• Diploma or Certificate in Office Administration, Business Administration, or a related field will be advantageous.

• Minimum of 3 years' experience in an Office Administration role.

• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

• Excellent verbal and written communication skills.

• Valid driver's license will be advantageous.

• Skills and Competencies

• Exceptional attention to detail.

• Strong organizational and time management skills.

• Ability to multitask and prioritize work effectively.

• Professional presentation and excellent interpersonal skills.

• Warm, friendly, and approachable personality with a customer-service mindset.

• Ability to work independently and as part of a team.

• High level of integrity and confidentiality.

• Strong problem-solving abilities.

• Ability to remain calm under pressure.

• Reliable, dependable, and proactive.

Availability

• The successful candidate must be flexible and willing to be available at short notice to meet operational requirements when necessary.

Performance Expectations

• Maintain an organised and efficient office environment.

• Ensure office supplies are consistently available and well managed.

• Maintain high standards of cleanliness through effective supervision of cleaning staff.

• Deliver accurate and timely administrative support.

• Build positive working relationships with employees, visitors, suppliers, and service providers.

• Demonstrate professionalism, initiative, and a commitment to excellent service at all times.

Salary

R 240000 - R 300000