Office Administrator/ Receptionist

Reference: BOK006082-GA-1

Office Administrator/ Receptionist Duties & Responsibilities

Qualification

• Matric / Senior Certificate

• Diploma or degree in Business Administration and/or relevant qualification.

Requirements

• Valid drivers license

• Strong knowledge of and experience with all computer software utilised by the Employer.

• Relevant previous work experience.

• Excellent written and oral communication skills.

• Friendly, outgoing and great interpersonal skills.

• Excellent administrative skills.

• Strong organisational and time management skills.

• Computer literate in Widows, MS Office and ERP as well as any other software owned or used by the Employer such as Pastel Evolution.

• Resourcefulness and problem-solving skills.

• Presentable and professional appearance at all times.

• Attention to detail with a sense of urgency.

• Customer orientated.

• Self-motivated and able to work independently as well as part of a team.

• Flexibility to manage more than one task at any given time.

• Work well under pressure.

• Assertiveness.

• High ethical standards and keeping absolute confidential information.

Duties

• Handling of phones and all related requirements, including data, airtime, upgrades, new contracts, and repairs.

• Assistance with vehicle branding.

• Responsible for all work-wear orders, embroidery etc.

• Arranging flights and accommodation for Head Office, including after-hours assistance when required.

• Telephone line upkeep, updating the telephone list, and emailing updates when staff changes occur.

• Collection of post.

• Processing incoming purchase order requests and all monthly invoices.

• Assistance with arranging marketing items for sales representatives.

• Sourcing new suppliers and managing preferred supplier and vendor lists.

• Sourcing and ordering stationery, office equipment, office groceries, and monthly orders.

• General administrative functions for Head Office.

• Resolving staff, customer, and employee queries, including verification and resolution of staff queries.

• Assistance with office functions and events by planning food and beverages, procuring required items, and preparing for meetings and functions.

• Assisting the Fleet & Facilities Support with bakkie hire.

• Assisting with courier services when required.

• Boardroom and meeting room requirements, including ensuring rooms are cleared and tidied after every meeting.

• Managing tea, coffee, and lunch orders, including reconciliations.

• Logging technical issues with switchboard lines and office extensions with Facilities.

• Checking groceries and stationery orders and signing off with staff on collection.

• Receiving and attending to walk-in customers and guests for meetings and corporate events.

• Vehicle hire for all departments.

• Assisting Flow Solutions with training setup.

• Credit card reconciliations for the Travel Card and Office Administrator Card.

• Ordering items for Facilities online.

• Upkeep of the storeroom.

• Operating the Standard Bank POS machine, including daily banking, handing slips to the Debtors Clerk, and noting who each transaction slip is for.

• Assisting the HR team with any ad hoc duties.

Package & Remuneration

R 10 000 - R 15 000 - Monthly