Office Administrator/ Receptionist

Qualification

• Matric / Senior Certificate • Diploma or degree in Business Administration and/or relevant qualification. Requirements

• Valid drivers license • Strong knowledge of and experience with all computer software utilised by the Employer. • Relevant previous work experience. • Excellent written and oral communication skills. • Friendly, outgoing and great interpersonal skills. • Excellent administrative skills. • Strong organisational and time management skills. • Computer literate in Widows, MS Office and ERP as well as any other software owned or used by the Employer such as Pastel Evolution. • Resourcefulness and problem-solving skills. • Presentable and professional appearance at all times. • Attention to detail with a sense of urgency. • Customer orientated. • Self-motivated and able to work independently as well as part of a team. • Flexibility to manage more than one task at any given time. • Work well under pressure. • Assertiveness. • High ethical standards and keeping absolute confidential information. Duties

• Handling of phones and all related requirements, including data, airtime, upgrades, new contracts, and repairs.
• Assistance with vehicle branding.
• Responsible for all work-wear orders, embroidery etc.
• Arranging flights and accommodation for Head Office, including after-hours assistance when required.
• Telephone line upkeep, updating the telephone list, and emailing updates when staff changes occur.
• Collection of post.
• Processing incoming purchase order requests and all monthly invoices.
• Assistance with arranging marketing items for sales representatives.
• Sourcing new suppliers and managing preferred supplier and vendor lists.
• Sourcing and ordering stationery, office equipment, office groceries, and monthly orders.
• General administrative functions for Head Office.
• Resolving staff, customer, and employee queries, including verification and resolution of staff queries.
• Assistance with office functions and events by planning food and beverages, procuring required items, and preparing for meetings and functions.
• Assisting the Fleet & Facilities Support with bakkie hire.
• Assisting with courier services when required.
• Boardroom and meeting room requirements, including ensuring rooms are cleared and tidied after every meeting.
• Managing tea, coffee, and lunch orders, including reconciliations.
• Logging technical issues with switchboard lines and office extensions with Facilities.
• Checking groceries and stationery orders and signing off with staff on collection.
• Receiving and attending to walk-in customers and guests for meetings and corporate events.
• Vehicle hire for all departments.
• Assisting Flow Solutions with training setup.
• Credit card reconciliations for the Travel Card and Office Administrator Card.
• Ordering items for Facilities online.
• Upkeep of the storeroom.
• Operating the Standard Bank POS machine, including daily banking, handing slips to the Debtors Clerk, and noting who each transaction slip is for.
• Assisting the HR team with any ad hoc duties.