OFFICE ADMINISTRATOR (Maternity Reliever - 4 months)

Introduction

We are seeking a diligent, honest, reliable individual with a strong sense of commitment and leadership qualities to join  LUND FARMS.  The individual should be a good communicator with the ability to show respect and awareness of different cultural backgrounds, must be persistent and resilient and have the ability to learn and apply quickly in a competent and thorough manner.

Duties & Responsibilities

• Office Administration and Support

• Assisting in the planning and preparation of meetings and conferences

• Ensuring venue for meetings and conferences are properly arranged

• Provide general assistance during meetings and conferences

• Understanding and maintaining discretion and confidentiality

• Perform Duties at the Front Desk of Organisation:

• Greet and direct visitors to appropriate contacts

• Answering visitor calls and inquiries about company

• Receive, direct and relay telephone messages and mail collected

• Screening telephone calls, enquiries and requests and directing accordingly

• Creating and maintaining a courteous business image

• Arrange or order fresh flowers as and when is necessary

• Administration of Orders and Sales

• Receive and accurate capturing of Orders

• Check the availability of the stock on the floor

• Ensure accurate processing of orders

• Attend to all enquiries and complaints related to Orders and Sales

• Referencing daily payments and cash transfers

• General Administration:

• Inventory of office stationery and hygiene supplies

• Arranging the renewal of motor vehicle licenses

• Receiving collections or deliveries for the company

• Bookkeeping:

• Generate purchase orders

• Preparing and maintaining reports

• Bank reconciliations, control accounts etc

Desired Experience & Qualification

• Minimum 2 years experience handling a busy reception and swicthboard

• Post Matric administrative qualification will be an advantage

• Events planning and bookkeeping experience advantageous

• Computer skills in Microsoft Word, Excel, Outlook, Publisher and PowerPoint