OFFICE ADMINISTRATOR
Jean-Mari Hellig Consult · Stellenbosch, Western Cape
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A company in Stellenbosch is looking for an Office Administrator.
Duties & Responsibilities
Office coordination
- Coordinate office supplies, equipment and facilities.
- Arrange meetings, conferences and events.
- Handle calls, emails and correspondence, and maintain accurate office records.
- Liaise with departments to improve administrative processes.
Finance, HR and compliance administration
- Prepare credit applications for CFO review.
- Capture invoices in the accounting system for review.
- Maintain documentation required for WIETA audits.
- Assist the HR Manager with training, leave and disciplinary registers.
Executive support
- Manage the CEO’s diary, appointments and meeting arrangements.
- Prepare for executive meetings and follow up on agreed actions.
- Screen and prioritise incoming communications.
- Coordinate business and personal travel arrangements.
- Handle the CEO’s personal administrative matters with discretion.
- Support communication across the executive team and assist with strategic initiatives and assigned projects.
Requirements
- At least ve years’ experience as a Office Administrator or PA, Executive Assistant.
- Strong Microsoft Office skills and accurate administrative work.
- Effective communication in English and Afrikaans, with professional telephone etiquette.
- Strong planning, coordination and follow-up skills.
- Sound judgement, condentiality and attention to detail.
- The ability to work independently and collaboratively.
- Own reliable transport.
- A relevant diploma
Remuneration
A competitive remuneration package will be offered, commensurate with the successful candidate’s qualications and experience