Office Administration / Receptionist

• Our client is seeking a Office Administration / Receptionist, to join their team. The role is based in Pinetown, KwaZulu Natal and would suit someone familiar with the area.

Minimum skills and experience required

• Technical: Proficiency in MS Office Word, Excel, outlook, Pastel partner and general office equipment Printers , scanner
• Soft Skills: Excellent organization, time management, attention to detail, verbal, and written communication skills. Computer skills. Specific duties may vary, but centre on supporting daily admin functions.
• Qualification: National senior certificate

Duties and Responsibilities

• Visitor Management: Welcome Visitors, determine the nature of their visit, and assist them accordingly.
• Phone; Answering calls, take messages and respond to queries via phone or email.
• Administrative support: Perform clerical tasks, including filing, emails, photocopying.
• Front desk Maintenance: Maintain a clean, professional, and safe reception area. Order office supplies and maintaining general office systems.
• Interpersonal and communication skills: A warm, friendly demeanour with clear and polite verbal and written communication skills
• Organizing and Multitasking: Ability to manage multiple tasks, prioritize request, and track various office documentation simultaneously.
• Communicate and assist Customers daily.
• Record keeping/capturing: Clock cards of factory workers- clock card system. Submitting fortnightly hours, leave forms, sick leave, compassionate leave, bonusses etc to Head office
• Basic HR tasks. Full HR function done in JHB
• Record keeping: Invoices, signed delivery notes, Credit notes and sales orders from Customers.
• Record keeping: Supplier Invoices, GRV's, signed delivery notes, goods return notes, Statements. Must reconcile statements to Invoices. Head office does all the payments.
• Bank: Petty cash slips and payments to be reconciled and emailed to Head office at Month end
• Receiving and capturing Customer orders and arrange loading.
• Pastel: Capturing of Customer Invoices and Credit notes.
• Pastel: Capturing Supplier Invoices and GRV's
• Stock takes monthly and stock journals. Must have knowledge of Pastel partner
• Customer queries: Follow up on payments. Liaise with Head office
• Adhering to Policies and Procedures
• Abiding to Statutory requirements
• Liaising with Head office, Branch Manager, Sales Representative, Factory workers, and drivers.
• Reports to Branch Manager.