Medical Admin | Practice Management

Introduction

We are looking for a highly organised, polished and people-oriented Personal Assistant. This is an opportunity for someone who enjoys a varied, fast-paced role and would thrive working closely with a prominent medical aesthetic and wellness professional whose work extends beyond the practice into speaking, workshops, events and personal brand development.

Duties & Responsibilities

KEY RESPONSIBILITIES

Practice & Patient Administration

• Manage and maintain doctor’s diary, including patient appointments, meetings, consultations and other commitments.

• Coordinate and manage patient appointments and scheduling.

• Respond to patient queries professionally, efficiently and with a high level of patience and discretion.

• Manage administrative queries relating to the practice.

• Liaise with patients, suppliers, colleagues and other professional contacts on doctor’s behalf.

• Handle sensitive or challenging patient situations with maturity, empathy and professionalism.

• Ensure that communication and administrative processes run smoothly and efficiently.

Personal Assistant & Business Support

• Manage emails and correspondence relating to both the medical practice and doctor’s broader professional activities.

• Assist with general administration and day-to-day organisational requirements.

• Coordinate meetings, workshops, speaking engagements and other professional commitments.

• Assist with preparation and organisation for keynote presentations, workshops and events.

• Keep track of deadlines, commitments and follow-ups.

• Act as a reliable point of contact for various professional matters.

Personal Brand & Social Media

• Assist with the administration and coordination of doctor’s personal brand.

• Provide support with social media content, scheduling and general social media administration.

• Assist with content organisation and communication relating to speaking engagements, workshops and professional activities.

• Help ensure that doctor’s professional image and communication remain polished and consistent.

Desired Experience & Qualification

APPLICATION REQUIREMENTS

• Previous experience as a Personal Assistant, Executive Assistant, Practice Administrator or similar role is essential.

• Experience within medical, aesthetic, wellness, hospitality, PR, events or a client-facing environment would be highly advantageous.

• Exceptional communication skills, both written and verbal.

• Excellent email etiquette and fast, efficient email management.

• Strong organisational and time-management skills.

• Highly proficient in Google Workspace, including Google Docs, Google Sheets and Google Drive.

• Fully operational in Microsoft Office, particularly Word, Excel and PowerPoint.

• Comfortable working with presentations and preparing professional documents.

• Social media awareness and experience would be an advantage.

• Professional, polished and well presented.

• Able to work independently, anticipate needs and take initiative.

Interested?

TO APPLY

Send your updated CV along with copies of your relevant qualifications to info@beauticianandphysician.com

Should you not receive a reply within 7 days of submitting your CV, your application was unsuccessful.