Maternity Cover - Site Administrator

Introduction

Our PE branch has an internal vacancy available for a site administrator. This position will be to cover maternity leave.

Duties & Responsibilities

Admin

• Compile weekly / monthly company and client reports (i.e.HR/ Ops /Absenteeism / Incidents)

• Prepare and submit daily / weekly reports in relation to site role, time keeping, absenteeism, IR matters, leave and overall employee incident related issues

• Accurate filing, management and updating of Employee files

• Capturing and submission of timesheets

• Collating and submission of employee pay queries

• Administrate employee contracts

• Escalate non-compliance where appropriate

• General administration duties

Recruitment

• Conduct bulk recruitment and sure a constant supply of candidates to be ready for placements

• Ensure temp placement targets are met and orders are filled

• Ensure client recruitment needs are being met and are aligned with company / client requirements, policies, and procedures. – Company’s recruitment and selection policy and procedure adhered to / full compliance

• Assist in filling perm orders and higher-level positions as per client demand and unit requirements

Operations

• Assist contacting employees towards collection and drop off points – site allocation and placement.

• Assist in co-ordinating and ensuring due diligence is conducted before placement of staff on site based on client and company requirements and expectations.

• Assist in the induction of employees as per company and client requirement.

• Where applicable, attend meetings – for minute taking and provide input as per job function

Desired Experience & Qualification

• Matric

• HR related or diploma (advantageous)

• Driver’s License

• Own vehicle (advantageous)

• Administration certification / qualifications (advantageous)

• Computer literate (MS Office)

• Good verbal and written communication

• Passionate about people and efficient service delivery

• Ability to multitask

• Accepts responsibility

• Team player