Mascor: Creditors Clerk

RESPONSIBILITIES

Invoice Processing and Creditors Administration

• Receive, verify, code and process supplier, administration and internal invoices accurately and within agreed deadlines.
• Confirm that invoices are valid, correctly authorised and supported by the required documentation.
• Allocate transactions to the correct supplier, general ledger account, cost centre and business entity.
• Follow up with branches and suppliers regarding missing or outstanding invoices, statements, credit notes and supporting documents.
• Maintain complete, accurate and orderly electronic or physical creditors records.

Reconciliations and Month-End

• Reconcile each supplier statement to the creditors ledger monthly and investigate all reconciling items.
• Reconcile internal accounts between Mascor, Fuel and FuelCo and resolve discrepancies promptly.
• Prepare and process journals, transfer journals and contras on the applicable accounting systems.
• Review creditor balances and outstanding items to support accurate and timely month-end close.
• Retain reconciliations and supporting documentation for management review and audit purposes.

Payments and Banking Preparation

• Prepare accurate payment runs for Fuel, FuelCo, Equip SA, Dalton Toyota, Greytown Toyota and other assigned entities.
• Verify supplier details, approved invoices, payment terms and amounts before submitting payment batches for authorisation.
• Prepare CSV payment files for upload to the bank in accordance with approved controls and cut-off times.
• Ensure that suppliers are paid accurately and timeously and distribute remittance advice where required.
• Support the prevention of duplicate, unauthorised or incorrect payments by applying established financial controls.

Transaction Review and Allocations

• Review E-Wallet transactions for Fuel, FuelCo, Dalton Toyota, Greytown Toyota and Head Office.
• Check credit card allocations and ensure that transactions are supported and allocated correctly.
• Process other required invoices and finance transactions for assigned entities.
• Identify unusual or incomplete transactions and escalate them to the appropriate manager.

Supplier and Stakeholder Management

• Act as a professional point of contact for supplier, branch and internal stakeholder queries.
• Investigate and resolve invoice, statement, allocation and payment queries within agreed turnaround times.
• Communicate clearly and timeously regarding outstanding information, disputed items and payment status.
• Maintain constructive working relationships and uphold the company's reputation in all interactions.

Compliance and General Administration

• Comply with company policies, delegated authority levels, financial controls, applicable laws and regulations, occupational health and safety requirements and relevant franchise requirements.
• Protect confidential financial and supplier information and maintain appropriate records.
• Provide documentation and information for internal and external audits when requested.
• Perform reasonable ad hoc finance and administrative duties as assigned.

Requirements

REQUIREMENTS

Minimum Requirements

• Grade 12 / National Senior Certificate, preferably with Accounting or Mathematics.
• A certificate or diploma in Accounting, Bookkeeping, Finance or a related field is advantageous.
• At least two years' relevant experience in a creditor, accounts payable or finance administration role is preferred.
• Practical experience in high-volume invoice processing, supplier reconciliations and payment preparation.
• Proficiency in Microsoft Excel and accounting or ERP systems; experience with Equip SA and Kerridge is advantageous.
• Working knowledge of basic bookkeeping principles, creditor controls and financial documentation.

Core Competencies

• High numerical accuracy and attention to detail.
• Strong planning, organisation and record-keeping skills.
• Ability to prioritise, meet deadlines and work effectively under pressure.
• Analytical thinking and practical problem-solving ability.
• Clear, professional written and verbal communication.
• Integrity, confidentiality, accountability and reliability.
• Ability to work independently and collaborate across branches and departments.
• Customer- and supplier-service orientation.