Marketing Assistant (East London Onsite)

ENVIRONMENT

• A premier Distributor of Healthcare Products seeks to fill the role of a Marketing Assistant who will provide administrative, organisational and coordination support. You will ensure the smooth day-to-day running of marketing administration, maintaining accurate records, coordinating documentation, supporting supplier and retailer requirements, and assisting with the execution of marketing activities.

• This role is primarily focused on administration, organisation, tracking, and coordination rather than strategic marketing execution. The ideal candidate will require a Degree/Diploma in Marketing/Communications/Business Administration, or a related field with at least 2 years' experience in an Administrative, Marketing Assistant, Coordinator Support, or Office Administration role with proficiency in Microsoft Office and marketing platforms. Any experience with Monday.com will prove beneficial.

DUTIES

Marketing Administration –

• Maintain marketing filing systems, shared folders, and documentation.

• Assist with maintaining marketing calendars and activity schedules.

• Maintain marketing databases, contact lists, and distribution lists.

• Support general administrative requirements within the Marketing Department.

Email & Communication Management –

• Monitor shared inboxes and route enquiries to the appropriate stakeholders.

• Manage shared marketing resources and content libraries.

• Resolve customer service and order-related issues in collaboration with relevant departments.

• Submit monthly advertising invoices, including Meta advertising expenses, to the Accounts Department.

Product & Sample Coordination –

• Coordinate product samples for influencers, media, suppliers, and internal stakeholders.

• Track sample requests, dispatches, and inventory.

• Maintain records promotional product allocations.

• Coordinate courier collections and deliveries.

​​​​​​​ Supplier & Purchase Administration –

• Raise purchase orders and obtain quotations when required.

• Assist with supplier onboarding documentation and record keeping.

• Track invoices and ensure supporting documentation is available.

• Follow up on outstanding supplier information and approvals.

Event & Activation Administration –

• Assist with event planning logistics and administration.

• Coordinate venues, attendee lists, catering, deliveries, travel and administrative requirements.

• Assist with post-event administration and documentation.

• Process product requests, deliveries, courier arrangements and administrative support for influencer and ambassador programmes.

​​​​​​​ Retail & Trade Marketing Support –

• Assist with store check administration and reporting.

• Compile retailer and promotional information as required.

• Coordinate submission of retailer marketing assets and documentation.

• Maintain promotional calendars and activity trackers.

REQUIREMENTS

Qualifications –

• Degree or Diploma in Marketing, Communications, Business Administration, or a related field.

​​​​​​​ Experience/Skills –

• 2 Years' experience in an Administrative, Marketing Assistant, Coordinator Support, or Office Administration role.

• Strong organisational and administrative skills.

• Proficient in Microsoft Office and marketing platforms.

• Strong written and verbal communication skills.

​​​​​​​ Advantageous –

• Experience in a Marketing Department.

• Experience with Monday.com.

• Experience coordinating product dispatch and samples.