Maintenance Expeditor

PURPOSE

• The Maintenance Expeditor is responsible for ensuring that all planned maintenance activities are fully supported through the timely coordination and expediting of materials, spare parts, equipment, contractors, tooling, and external services required for maintenance execution. The incumbent serves as the critical link between Maintenance Planning, Procurement, Warehouse, Operations, Engineering, and external suppliers to ensure maintenance work is executed safely, efficiently, and according to schedule. The role directly contributes to equipment reliability, maintenance schedule compliance, cost control, and plant availability.

DUTIES AND RESPONSIBILITIES

• Maintenance Work Readiness
• Review weekly and daily maintenance schedules.
• Verify material availability for planned work.
• Ensure work packs are complete before execution.
• Coordinate outstanding requirements.
• Identify work at risk due to shortages.
• Communicate readiness status to Maintenance Planning.
• Support shutdown planning activities.
• Ensure maintenance resources are available before scheduled work.
• Ensure new projects / assets are updated in the CMMS system, timeously.
• Continuing improvement of PM and asset inspection check lists.
• ConMon report to be completed monthly.
• Materials Expediting
• Expedite purchase orders.
• Obtain quotes from suppliers and follow up with suppliers.
• Monitor delivery commitments.
• Resolve delayed deliveries.
• Measure quality of deliveries and issue non-conformance certificates for poor quality or performance.
• Track repairable components through the delivery notes system.
• Co-ordinate emergency procurement.
• Monitor critical spares.
• Assist Procurement with supplier performance.
• Inventory Coordination
• Liaise daily with site personnel.
• Verify stock availability and accuracy.
• Reserve inventory.
• Monitor minimum stock levels.
• Assist with stock forecasting.
• Identify obsolete inventory.
• Participate in stock counts.
• Inputting stock inventory SPARES monthly into CMMS.
• Assist with inventory optimization and replacement.
• Ensure correct stock preservation techniques are being used.
• Shutdown Coordination
• Assist in preparing shutdown material lists.
• Coordinate deliveries.
• Track shutdown readiness.
• Monitor contractor mobilisation.
• Coordinate equipment staging.
• Ensure logistics readiness.
• Support shutdown execution.
• Contractor Coordination
• Coordinate contractor mobilization.
• Verify onboarding and induction requirements.
• Confirm contractor documentation.
• Coordinate access permits.
• Ensure contractor readiness.
• Track contractor performance.
• Communication & Reporting
• Prepare reports on material shortages, supplier performance, work readiness, critical deliveries, outstanding purchase orders, shutdown readiness, contractor mobilisation and inventory status.
• Communicate effectively with Maintenance, Procurement, Warehouse, Operations, Engineering, Finance, Suppliers and Contractors.
• Health, Safety, Environment and Quality HSEQ
• Comply with MHSA/OHS legislation and company standards.
• Promote Zero Harm.
• Participate in toolbox talks and safety meetings.
• Report hazards and unsafe conditions.
• Ensure client and contractor HSE compliance.
• Support ISO 9001, 14001 and ISO 45001 requirements where applicable.
• Actively participate in the Company safety programs e.g. event reports, visible field leadership, etc.
• Financial Responsibilities
• Minimize emergency procurement costs.
• Reduce maintenance delays.
• Support inventory optimization.
• Improve supplier delivery performance.
• Reduce plant downtime.
• Authority
• Liaise directly with suppliers.
• Escalate critical shortages.
• Recommend schedule changes.
• Coordinate contractor readiness.
• Reserve inventory for approved work orders.

MINIMUM REQUIREMENTS

QUALIFICATIONS

• Matric Grade 12 with Mathematics and Physical Sciences or an equivalent qualification registered at NQF Level 4, including relevant NATED qualifications such as the N3 Certificate.
• Valid section 13 Trade test / Section 26D certificate
• Preferred National Diploma in Engineering, Supply Chain, Logistics or Maintenance Management.
• Training in CMMS, Maintenance Planning, Inventory Management and Advanced Excel.

EXPERIENCE

• 3 -5 years' experience in Maintenance planning, procurement, warehouse operations or engineering support in the Mining, mineral processing or water industry experience preferred
• Valid driver's licence code B, EB or C1.
• Exposure to disciplinary, grievance and incapacity processes.
• Valid driver's licence.
• Maintenance Planning
• CCMS
• Inventory Control
• Vendor Management
• Logistics Coordination
• Advanced Microsoft Excel
• Reporting
• Planning and organising
• Attention to detail
• Communication skills
• Teamwork
• Accountability
• Integrity