Legal Practice Office Administrator
Watershed Consulting · Bedfordview, Gauteng
Stop applying one at a time.
JobAlertsZA auto-applies to South African jobs like this one for you, overnight. Upload your CV once — we do the applying.
Start free — we apply for you →The successful candidate will provide legal administration, client accounts/debtors, office management and general administrative support , working closely with attorneys, clients, suppliers and external legal service providers.
Duties & Responsibilities
KEY RESPONSIBILITIES
- Dictation typing and preparation of legal correspondence and documents
- Maintaining physical and electronic legal files and documentation
- Assisting attorneys with general legal administration
- Liaising with sheriffs, advocates, correspondent attorneys and other service providers
- Processing sheriff invoices, returns of service and advocate fee journals
- Managing debtor age analysis and following up on outstanding client accounts
- Preparing invoices, statements and remittances
- Handling client account queries and VAT-related queries
- Managing office supplies, suppliers, creditors and general office requirements
- Coordinating parking, building, telephone, fibre, internet and IT-related matters
- Managing incoming calls, emails and routine client enquiries
- Following up on outstanding administrative and operational matters
Desired Experience & Qualification
LEGAL PRACTICE OFFICE ADMINISTRATOR
Location: Bedfordview, Johannesburg Employment Type: Full-time Salary: R13,500 – R17,500 per month, depending on experience and qualifications
ABOUT THE ROLE
A well-established law firm in Bedfordview is seeking a highly organised, proactive and detail-oriented Legal Practice / Office Administrator to oversee the smooth running of the practice.
The successful candidate will provide legal administration, client accounts/debtors, office management and general administrative support , working closely with attorneys, clients, suppliers and external legal service providers.
KEY RESPONSIBILITIES
- Dictation typing and preparation of legal correspondence and documents
- Maintaining physical and electronic legal files and documentation
- Assisting attorneys with general legal administration
- Liaising with sheriffs, advocates, correspondent attorneys and other service providers
- Processing sheriff invoices, returns of service and advocate fee journals
- Managing debtor age analysis and following up on outstanding client accounts
- Preparing invoices, statements and remittances
- Handling client account queries and VAT-related queries
- Managing office supplies, suppliers, creditors and general office requirements
- Coordinating parking, building, telephone, fibre, internet and IT-related matters
- Managing incoming calls, emails and routine client enquiries
- Following up on outstanding administrative and operational matters
REQUIREMENTS
The ideal candidate will
- Have previous legal practice / legal office administration experience
- Be highly organised with excellent attention to detail
- Have strong written and verbal communication skills
- Be confident dealing with clients and external service providers
- Have experience with debtors, invoices and financial administration
- Be proactive, reliable and able to work independently
- Be professional and discreet when handling confidential information
- Have strong problem-solving and follow-through skills
We are looking for a hands-on, proactive individual who takes ownership and ensures that matters are followed through to completion.