Leasing Administrator - Retail

Overview

We focus on perfection, on finding the absolute top executive for your recruitment needs. Where other agencies may hire for every role within an organization or across a number of verticals, we have selected to remain within specific industries.

Our niche approach ensures that we know and understand your requirements and have the right relationships and expertise to find the perfect executive or perfect placement for every candidate.

Job Description

Responsible for financial and lease administration as assigned. Keeps records and accounts accurate and current.  Completes related reports, summaries, and records, and performs related clerical duties.

Assumes responsibility for the accurate and timely completion of assigned financial administration functions, including:

• Terminates tenant accounts on instruction and notifies departments

• Captures journal entries:

• Bank charges / Credit Adjustments

• Stamp Duty, Lease Fees & Deposits

• Charges IRO Beneficial Occupation

• Electricity & Water Adjustments

• Maintenance Invoices

• Reinstatement Costs

• Turnover

• Advises meter readers of changes

• Advises accountants of deposits

• Requests refund cheques from accountants

• Loads & adjusts debit orders

• Ensures payments of broker commission

• Prepares invoices

• Completes required records and reports and maintains files.

• Completes accounting functions in accordance with established policies and procedures.

Assumes responsibility for the accurate and timely completion of assigned lease administration functions, including:

• Prepares Stamp Duty calculations & Lease Commissions

• Drafts and prepares leases

• Controls leases

• Captures and Processes lease agreements

• Cedes leases

• Prepares, cancels and amends Lease agreements,  Addenda and Suretyship

• Handles options for renewals and bank renewals

Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management.

• Works with related departments to ensure proper coding of all departments lease agreements.

• Maintains regular contact with other departments to obtain information and/or to correct transactions.

• Assists Portfolio Management personnel as needed.

• Keeps management informed of area activities and of any significant problems.

• Attends and participates in meetings.

Assumes responsibility for related duties as required or assigned.

• Ensures that work area is clean, secure, and well maintained.

• Completes special projects as assigned

• Notifies staff dealing with parking of new/renewed parking bays i.t.o. lease agreements,

• Prepares monthly reports, Tenant Liaison, Portfolio Liaison, Checking of work daily processed by co-workers

• Any other duties related to loading and processing of lease renewals

Requirements

• Matric

• 3-5 years experience in a leasi

Posted By

Jessica Jones