Leasing Administrator

REQUIREMENTS Minimum education (essential):

• National Senior Certificate Minimum applicable experience (years):

• 2+ years' experience in lease administration, property administration, or a similar commercial property environment. Required nature of experience:

• Experience managing lease documentation, renewals, addenda, amendments, and related administrative processes.
• Practical experience working with MDA or similar property management systems (essential).
• Experience maintaining tenant records, lease schedules, expiry registers, and reporting documents.
• Experience supporting tenant onboarding, compliance documentation, and FICA administration.

Skills and Knowledge (essential)

• Strong knowledge and understanding of commercial lease agreements and lease administration processes.
• Proficiency in MDA, Microsoft Office (Word, Excel, Outlook), and document management systems.
• Strong administrative, organisational, and document control skills.
• Excellent attention to detail and accuracy when handling contracts, reports, and tenant information.
• Ability to maintain trackers, schedules, registers, and electronic filing systems.
• Strong written and verbal communication skills.
• Ability to identify administrative discrepancies and escalate issues appropriately.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.

Other

• Proficiency in English required; Afrikaans advantageous.
• Own transport and license required

KEY PERFORMANCE AREAS AND OBJECTIVES Leasing Administration Support

• Provide daily administrative support to the Leasing Manager across the leasing process.
• Manage leasing enquiries, documentation requests, and administrative follow-ups.
• Coordinate internal approvals, tenant information requests, and broker communication.
• Maintain accurate leasing files, records, and correspondence.
• Assist with scheduling property viewings, meetings, and leasing-related appointments.

Lease Documentation and Contract Administration

• Assist with the preparation, review, circulation, and tracking of lease agreements, renewals, addenda, and amendments.
• Ensure lease packs contain all required supporting documentation before execution.
• Review lease documentation for accuracy, completeness, and alignment with approved commercial terms.
• Maintain executed lease agreements and ensure documentation is correctly filed and accessible.
• Identify administrative or contractual discrepancies and escalate matters to the Leasing Manager.

MDA Administration and Reporting

• Capture and maintain accurate tenant and lease information on MDA.
• Ensure lease terms, commencement dates, expiry dates, escalation rates, deposits, and billing information are updated correctly.
• Generate and maintain leasing reports, tenant schedules, expiry schedules, and control registers.
• Identify and resolve data inconsistencies in collaboration with the Leasing Manager and finance team.
• Maintain accurate lease control systems and reporting documentation.
• Supply RUBS information for budgeting purposes.

Tenant Compliance and Stakeholder Coordination

• Assist with tenant vetting, FICA documentation, credit checks, and compliance administration.
• Request, collect, and follow up on outstanding tenant documentation.
• Prepare tenant information packs for review and approval.
• Communicate professionally with tenants, brokers, internal teams, and external stakeholders.
• Assist with tenant onboarding, access registrations, and tenant administration requirements.

General Administration and Team Support

• Maintain organised electronic filing systems and administrative records.
• Support the property management and finance teams during peak periods and urgent deadlines.
• Prioritise tasks effectively while maintaining accuracy and quality standards.Contribute towards a collaborative, professional, and solutions-focused team environment.

• Always maintain professional communication and confidentiality.