Leasing Administration Assistant

Introduction

A well-established, family-owned South African property firm, founded in 1993, specializes in property development, investment, and property management. The company operates according to strong core values of Integrity, Excellence, and Growth, with a diverse portfolio that includes retail and office properties.

The head office is based in Bloemfontein, with a recently established office in Pretoria. This position will be based in Pretoria, supporting the New Business and Leasing team.

Duties & Responsibilities

Key Responsibilities

1. Administration and Office Support

• Provide full administrative support to the New Business and Leasing team, including calendar and appointment management, meeting coordination, and document preparation.

• Draft, format, and distribute correspondence, reports, presentations, and other business documents.

• Coordinate internal and external meetings, prepare agendas, and record action items where required.

• Maintain structured electronic and physical filing systems in line with company policies and document control standards.

• Provide general office support to ensure smooth day-to-day departmental operations.

2. Lease Administration

• Prepare, maintain, update, and review lease agreements and related documentation accurately.

• Ensure lease documentation complies with company policies and legal requirements.

• Confirm that all lease documents are complete and properly executed before finalization.

• Maintain an up-to-date database of lease agreements and tenant information.

• Track key lease dates (renewals, expirations, rent escalations) and notify relevant team members accordingly.

3. Document Control and Legal Coordination

• Draft lease agreements, amendments, proposals, and related lease documentation.

• Conduct document reviews before submission for final approval.

• Ensure all lease-related documents are correctly filed and easily accessible.

• Maintain document control standards and compliance with internal procedures.

4. Reporting and Record Management

• Maintain accurate records of leasing and new business activities.

• Assist in compiling monthly and quarterly management reports.

• Attend administrative and departmental meetings to ensure operational alignment.

• Update internal tracking spreadsheets and reporting dashboards.

5. New Business Development Support

• Assist in preparing tender documents, proposals, and presentations for prospective clients or partners.

• Maintain and update new business tracking lists.

• Liaise between departments to coordinate documentation and submissions.

6. Core Values Alignment

• Uphold and promote the company’s core values of Integrity, Excellence, and Growth in all professional activities.

• Maintain professionalism, confidentiality, and accuracy in all business interactions and documentation.

Desired Experience & Qualification

Qualifications and Experience

Education

• Matric Certificate (required)

• Diploma or certificate in Office Administration, Property Management, or a related field (preferred)

• Degree in Administration, Property Management, or a related field (advantageous)

Experience

• Minimum 5 years’ experience in a leasing or property management administrative role

• Minimum 5 years’ experience in document control and structured administrative environments

Skills and Competencies

Attention to Detail

• Strong attention to detail, especially in lease documentation and tracking key dates

• Administrative and Organizational Skills

• Ability to manage multiple tasks and priorities effectively

• Strong time management and organizational skills

• Accuracy in document control and administrative processes

• Communication Skills

• Excellent written and verbal communication skills

• Ability to liaise with tenants, stakeholders, and internal teams

• Fluent in English and Afrikaans

• Technology Proficiency

• Proficient in Microsoft Office 365 (Word, Excel, SharePoint, Outlook)

Package & Remuneration

Compensation and Benefits

• Salary: R25 000 – R30 000 per month CTC (depending on experience), payable monthly in arrears

Benefits

• Group Provident Fund included in CTC (Employee & Employer contributions: 4.5% each)

• 15 days annual leave

Work Hours

Monday to Friday

08:00 – 17:00 (including lunch)

Interested?

If you meet the requirements and would like to apply, please send your CV and available start date.

hr2 (at) peopledimension (dot) co (dot) za

Shortlisted applicants will be contacted within 2 weeks, if you do not hear from us by then your application for this position was unsuccessful, but you have been added to our database for future vacancies.