Lease Administrator
Flair TM · Pretoria
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Start free — we apply for you →Key Responsibilities
Lease Administration
- Draft, prepare and issue commercial lease agreements using approved templates
- Manage the full lease administration process from negotiation to finalisation
- Coordinate new leases, renewals, cessions and exhibitions
- Ensure lease documentation is signed and completed within required timeframes
- Maintain accurate lease records and documentation
- Manage lease documentation through DocuSign
Contractual Billing
- Administer contractual billing including:
- Monthly Rental
- Tenant Deposits
- Bank Guarantees
- Insurance Recoveries
- Operating Cost Recoveries
- Soft Services Recoveries
- Process annual CPI escalations
- Calculate annual municipal rates increases
- Calculate annual audited turnover rental
- Process ad hoc tenant billing and adjustments
- Submit letting commissions for payment
Tenant Administration
- Load new tenants onto the Property Management System
- Process lease renewals and amendments
- Manage tenant onboarding
- Coordinate tenant movements
- Liaise with meter reading companies
- Manage tenant correspondence
Lease Audits & Compliance
- Conduct regular lease audits
- Audit tenancy schedules against approved plans
- Maintain accurate lease records
- Safeguard original lease agreements
- Maintain secure storage of bank guarantees
- Ensure compliance with company procedures
Reporting Prepare regular reports on:
- Unsigned lease agreements
- Lease expiries
- Expired leases
- Letting activity
- Leasing status
- Outstanding turnover certificates
- Letting commissions
- Lease renewals
General Administration
- Support the Asset Management team
- Assist Property Managers
- Maintain filing systems
- Update property management records
- Assist with ad hoc departmental projects
- Ensure compliance with company policies and procedures
Minimum Requirements
- Grade 12 (Matric)
- Minimum 2 years' experience in Commercial Property Lease Administration
- Sound understanding of Commercial Lease Agreements
- Experience within the Commercial or Retail Property industry
- Advanced Microsoft Office skills, particularly Excel
- Experience using MRI Property Billing System (advantageous)
- DocuSign experience (advantageous)
- Excellent administration skills
- Strong attention to detail
- Excellent communication skills
- Ability to manage multiple priorities
- Bilingual (advantageous)
Highly Advantageous
- Commercial Property
- Retail Property
- Lease Administration
- Asset Management
- Property Management
- Contract Administration
- Commercial Leasing
- Lease Renewals
- Property Billing
- MRI Property Central / MRI Property Billing
- MDA Property Management System
- DocuSign
- Lease Compliance
- Property Administration
- Tenant Coordination
Key Skills
- Lease Administration
- Commercial Lease Agreements
- Retail Property
- Commercial Property
- Contract Administration
- Tenant Administration
- Contractual Billing
- Lease Audits
- Property Management
- Asset Management
- Property Billing
- Lease Renewals
- Lease Documentation
- CPI Escalations
- Municipal Rates Calculations
- Turnover Rental
- Operating Cost Recoveries
- Insurance Recoveries
- Tenant Deposits
- Bank Guarantees
- Property Compliance
- Document Management
- Reporting
- Attention to Detail
- Time Management
Why Join This Opportunity?
- Join a respected Property Development and Property Management Company.
- Work with a well-established retail property portfolio.
- Be part of a collaborative Asset Management team.
- Gain exposure to all aspects of commercial lease administration.
- Work with leading property systems and industry best practices.
- Excellent long-term career development opportunities.
Location Pretoria, Gauteng
Apply Today If you're an experienced Lease Administrator, Property Administrator, Leasing Administrator, Property Coordinator or Commercial Property Administrator looking to grow your career within a leading property business, we'd love to hear from you.
Bring your expertise in Commercial Property, Retail Property, Lease Administration, Contract Administration, Tenant Management and Property Billing to an organisation that values professionalism, accuracy and operational excellence.