Lease Administrator

Introduction

Clicks is on the hunt for a talented Lease Administrator to efficiently execute and coordinate all office administration duties, communication and correspondence with stakeholders as well as any other relevant responsibilities within the Property department. Duties & Responsibilities

Purpose and Objectives

• Ensure compliance with company policies, lease agreements, FICA, POPIA, and applicable financial regulations and requirements.
• Capture and maintain accurate lease data, rental updates, landlord records, lease abstracts, and critical dates within the SAP system.
• Maintain transaction tracking systems to ensure deadlines are met and documentation is properly filed.
• Process new store agreements, vendor documentation, and payment setups to ensure smooth onboarding.
• Track lease expiry dates, prepare and issue standard renewal documents, prepare renewal packs and compile vendor documentation for payment set up.
• Support property and leasing team with administration for new and existing stores.
• Maintain and assist with lease-related administration, support the processing and filing of lease agreements and related documents.
• Administer and coordinate rental queries, follow-ups, and general lease administration tasks.
• Prepare and maintain monthly and quarterly property reports, including internal and external audit reports and lease extension reports.
• Assist with property meetings, document preparation, and coordination of tasks, while supporting ad hoc projects as required.
• Ad hoc administrative duties when required including but not limited to scanning and filing documents, updating landlord information and maintaining store files.

Desired Experience & Qualification

Qualifications and Experience

• 3 years’ experience in lease administration, property administration, real estate or property finance environment.
• 2 years of experience working on the SAP Real Estate system, with SAP FI being advantageous
• Relevant tertiary qualification in Finance or Property related field
• Strong understanding of lease data management, reporting, reconciliations, and financial accuracy

Skills, Abilities and Job Related Knowledge

• Proficient in Microsoft Office applications
• Strong numerical ability, attention to detail and strong organisational skills
• Proven ability to manage multiple priorities in a fast-paced, admin-focused environment
• Ability to work independently and under pressure
• Integrity and discretion in handling confidential information.
• Time management skill
• Professional communication skills, written and verbal.

Essential Competencies: • Planning and Organising • Delivering Results and Meeting Customer Expectations • Deciding and Initiating Action • Following Instructions and Procedures • Coping with pressures and setbacks • Achieving Personal Work Goals and Objectives