Lamproom Administrator

Purpose of the job

To assist in providing quality services and safe operation of Lamproom equipment and tools for health, safety and productivity in the mining sector.

Lamproom Administrator responsibilities are

Vision, Mission and Values

• Comply with and actively promote the desired culture of the organisation and its Policies, Procedures and Code of Conduct.

Relationships

• Ensure effective and mutually beneficial relationships are developed and maintained through effective contribution to and communication with members of staff, supervisor and customers

Planning

• In consultation with the supervisor and other appropriate members of staff, identify areas for improvement within area of responsibility and develops options for consideration including prioritising implementation issues. • Prioritise own day to day work activities in line with the needs of the Administration function.

Administration – Operational Activities

• Continuously managing and controlling the purchasing and deliveries of orders as per site requirements. • Coordinating all site specific training requirements • Ensuring that all site equipment is on asset register • Accountable for the entire stock control function as per site requirements. • Oversees that sufficient stock is available to meet with customers demand. The required stationary and tools are in stock as required by the service technicians / Lamprooms. • Responsible for stock counts. • Manage and control all costs, expenses etc. which affect the cash flow of the business e.g. equipment, overtime, internal ordering • Ensure maintenance and service invoices are sent to the relevant persons for authorization approval. • Ensure all POD’s received are returned to Rustenburg Branch in a timely manner. • • Provide support services for various staff including typing, photocopying, binding, laminating, faxing and filling documents. • Ensure all filing are kept up to date and accurate. • • Ensure all documentation that are sent to any person internal and external are correct and done in a professional manner. • Assist with quotes to customers. • • Answering telephones • Completion of required documentation, reports and paperwork for the mine, customers, and Supervisor. • Register of all pre-numbered documentation to be maintained as per ISO requirements • Capture of field service reports (All product definitions e.g. GDI, Safe-Lites, SCSR, PDS, special equipment etc.) • Maintain housekeeping for areas within responsibility

Support

• Liaise with other Lamproom employees, and customers on the site to assist in ensuring quality and safety of work and that contractual obligations are met • Liaise with visitors, clients, staff and others to assist with general enquiries. • Keep supervisor updated of all unresolved and/or potential problems that would negatively affect the customer or our company. • Feedback on a regular basis to Supervisor

Continuous Improvement

• Participate as appropriate in quality programs implemented across the company. • Proactively identify and implement innovative solutions to identified needs to enhance the operational effectiveness of the Administrative function • Generate ideas for growth and further development of the company

Work, Health and Safety

• Adhere to all customer safety regulations at all times • Complies with and actively promotes Company Health and Safety policies, practices and procedures. • Ensure medical and inductions are valid. • Use of personal protective equipment.

Quality Management System

• Comply with the Company’s Quality Management System, Procedures, Practices and Policies.

Community Relations

• Ensure all interactions within the community portray the Company as a professional services provider to mining sectors

• Other duties that may be required from time to time to allow the site administrator to perform in the position for the good of the organisation.

Credentials / Knowledge required for the position

• Matric
• Office administration diploma / certificate will be an advantage;
• At least 3 years’ experience in an administration role
• Good computer skills (Microsoft package).

Skills and Attributes for the position

• Clear verbal and written communication skills;
• Be able to work in a team;
• Problem solving;
• Good organizer,
• Conflict Management;
• Diligent;
• Pro-active;
• Well groomed;
• Trustworthy;
• Reliable;
• Mathematics and numeracy;
• Self-discipline;
• Medically fit.

All applicants who meet the minimum requirements and wish to apply should do so on or before 21 August 2026 at 12:00

Please note our shortlisting period is one-two weeks If you don't hear anything from us, consider your application unsuccessful.