Junior Wages Administrator

Introduction

PKG Management Services is seeking a highly organized and proactive Junior Wages Administrator to join our payroll team. This role is ideally suited to a detail-oriented administrator who thrives in a fast paced environment and has a passion for delivering accurate payroll administration and employee service support. Duties & Responsibilities

• Capture new employees in Sage 300 Payroll on commencement of employment ensuring correct documentation (e.g. Authority to Recruit, Personal Details, Bank details, tax and personnel number etc.) is authorized and completed.
• Apply for medical aid and provident fund, and other benefits where applicable, completing relevant documentation and submitting to appropriate authorities.
• Register for UIF by completing applicable documentation and submitting to relevant authority.
• Edit/change employee details and personnel information on system when necessary.
• Liaise continually with HR on all aspects pertaining to engagements, terminations and changes.
• Process terminations and prepare termination pack on exit.
• Complete payroll portion of the IOD claims (Earnings Tab) processed on the system & Register claim with Coida. Follow up as applicable.
• Administer ESS leave system i.e. annual, sick, training/study, unpaid, maternity etc. This involves ensuring necessary documentation is completed and authorized on the system and dealing with all related queries.
• Liaise with TK Administrator in obtaining attendance records for import into VIP. Deal with all queries and variances.
• Process and run wages for allocated companies within the Group on a weekly basis including performing general recalculation, reconciliations, authorizations etc. Distribute payslip timeously.
• Provide dummy payslip and costings for HR on request.
• Deal with all queries pertaining to wages.
• Prepare and submit regular and ad hoc weekly and monthly wage related reports e.g. to Bookkeepers (12 monthly totals, HODs (Leave), Garnishees and Maintenance Orders etc.)
• Ensure audit file is kept up to date.
• Perform routine annual processes e.g. Wage increases, Financial Year End, Leave Enhancement Pay runs, Tax Year End etc.
• Process short-time as applicable on the system.
• Apply for sick, funeral, 2 pot system, death and maternity claims by completing relevant documents and submitting to appropriate authorities as well as following through to the finalization of each claim.
• Compile sample audit file for auditors when required.
• Perform various administrative functions as required in the job.
• Keep filing up to date.

Desired Experience & Qualification

• Matric  with a tertiary qualifiaction in Human Resources, Payroll, Finance or Business Management an advantage
• Competent in English, able to communicate confidently verbally and in writing
• Sage 300 experience preferable with strong Excel skills
• Exposure to wages payroll processing (at least 200 employees per week) essentia
• Strong administrator with attention to detail
• Willing to work as part of a team
• 2-5 years’ experience in payroll processing and payroll admin

Package & Remuneration

• Medical Aid
• Provident Fund