Junior Procurement Administrator

Reference: JHB002642-SS-1

Junior Procurement Administrator Pretoria East

Our established client is seeking a proactive, initiative-driven Junior Procurement Administrator to join their team and support the Procurement Manager as their right-hand person.

Non-Negotiable Requirements

• Matric

• Advanced Excel skills

• Experience with purchase orders, invoices and quotations

• Own vehicle and valid driver’s licence

• Must reside in Pretoria East

• Proactive, thick-skinned and able to take initiative

• A two-week notice period will be given preference

NB: Only candidates currently residing in Pretoria East will be considered. Duties & Responsibilities

Minimum Requirements

Matric

Advanced Excel

PO, invoice and quotation experience

Own vehicle and valid licence

Pretoria East residents only

Proactive, thick-skinned and takes initiative

• 2 weeks' notice will be given first preference

Duties and Responsibilities

• Provide administrative support to the Procurement Manager and assist with the day-to-day coordination of procurement activities.

• Receive and record purchase requisitions, check that requests include the necessary descriptions, quantities, specifications, delivery details, and approvals, and refer incomplete requests for correction.

• Request quotations from approved or prospective suppliers as instructed and compile quotation comparisons for review by the Procurement Manager or Procurement Officer.

• Prepare purchase orders and related procurement documentation for review or approval in accordance with Company procedures.

• Maintain an accurate procurement tracker showing requisitions, quotations, approvals, purchase orders, expected delivery dates, and outstanding actions.

• Communicate with suppliers regarding quotations, order acknowledgements, delivery dates, documentation, and routine queries.

• Follow up on outstanding orders and advise the Procurement Manager of delays, shortages, price changes, or other issues requiring attention.

• Assist with maintaining supplier records and obtaining required supplier forms, banking details, tax information, and other supporting documents, subject to Company verification and approval procedures.

• Assist in resolving discrepancies between purchase orders, delivery notes, invoices, and goods received by referring issues to the appropriate person.

• Maintain orderly electronic and physical procurement records, including requisitions, quotations, purchase orders, delivery documentation, supplier correspondence, and approvals.

• Capture and update procurement information accurately on the Company’s systems and spreadsheets, including MS Office and Xero where required and authorised.

• Compile routine procurement reports, order status updates, and administrative summaries for the Procurement Manager.

• Handle confidential supplier, pricing, commercial, and Company information discreetly and only share it with authorised persons.

• Coordinate with requesting departments, site personnel, suppliers, finance, and other relevant stakeholders to support efficient procurement processes.

• Monitor deadlines and ensure that follow-up actions are completed promptly.

• Communicate professionally in English or Afrikaans and maintain a high standard of accuracy and organisation.

• Comply with Company policies, approval limits, document-control requirements, and confidentiality obligations.

• Perform other reasonable procurement administration and personal assistant duties as assigned by the Company.

Package & Remuneration

R 12 000 - R 17 000 - Monthly