Junior Personal Assistant and Project Manager

Key Responsibilities 1. Personal and Executive Assistance

• Schedule meetings, manage calendars and send meeting reminders. • Prepare meeting minutes and follow up on outstanding action items. • Arrange flights, accommodation, travel itineraries, car rentals and transport. • Assist directors with personal and business administration, including ad hoc requests, food and gift arrangements. 2. Project Coordination

• Assist with creating project plans, timelines and action lists. • Track project progress, deadlines and outstanding tasks. • Follow up with team members to ensure assigned tasks are completed. • Assist with project-related activities to ensure deadlines are met. 3. Business Administration

• Assist with onboarding payment service providers and other third-party providers, including technology and platform providers.
• Assist with CIPC amendments and submissions, including director changes, address changes and beneficial ownership submissions.
• Assist with company banking administration, resolving banking queries and coordinating the opening and closure of company and trust accounts.
• Arrange bank cards and maintain accurate records.
• Coordinate company and personal merchandise orders.
• Assist with organising company events, networking events and expos.
• Assist with preparing and administering legal documents where required.

Minimum Requirements

• A relevant qualification in business administration, project management or a related field would be advantageous.
• 1–2 years' experience in a financial services environment.
• Previous experience in administration, personal assistance, project coordination or a similar role would be advantageous.
• Good organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Strong attention to detail and the ability to manage multiple tasks.
• Willingness to learn, take direction and develop new skills.

Key Skills and Attributes

• Proactive, dependable and eager to learn. • Strong organisational and follow-up skills. • Professional and able to handle confidential information. • Comfortable communicating with internal teams and external service providers. • Able to prioritise tasks and meet deadlines. • Takes accountability and demonstrates initiative. Position based in Century City, Cape Town - In office position

How to Apply If you are an organised and enthusiastic individual looking to develop your career in personal assistance and project management within the financial services industry, we would like to hear from you.

Please submit your CV along with a recent photograph of yourself.