Junior Legal Secretary
West Coast Personnel · CPT - CBD
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Legal Secretary / Receptionist – Cape Town CBD
Location: Cape Town CBD Salary: R10 000 per month Employment Type: Permanent Start Date: Immediately A legal firm based in Cape Town CBD is seeking an experienced and professional Legal Secretary / Receptionist to provide secretarial, administrative and reception support to an Attorney. The successful candidate must be well organized, computer literate and able to manage a busy reception area while providing accurate secretarial support. Duties & Responsibilities
Key Responsibilities
- Manage the reception area in a professional and welcoming manner
- Answer, screen and direct incoming telephone calls
- Take accurate messages and ensure they are communicated promptly
- Welcome and assist clients and visitors
- Manage the Attorney’s diary, appointments and meeting schedule
- Type legal documents, correspondence, letters and reports
- Format, proofread and edit documents
- Handle incoming and outgoing emails and correspondence
- Maintain organized electronic and physical filing systems
- Arrange meetings and appointments
- Prepare documents and files for meetings or consultations
- Provide general administrative and secretarial support
- Maintain confidentiality when handling client and legal information
Requirements
- Grade 12 / Matric
- Minimum of 3 years’ experience as a Secretary, Legal Secretary or Receptionist within a legal environment
- Previous experience supporting an Attorney would be advantageous
- Proficient in Microsoft Office, including Word, Excel and Outlook
- Strong typing and document-formatting skills
- Experience managing diaries, appointments and telephone messages
- Excellent verbal and written communication skills
- Professional telephone manner
- Strong organizational and time-management skills
- High level of accuracy and attention to detail
- Ability to manage multiple tasks and prioritize effectively
- Professional, reliable and presentable
- Able to maintain strict confidentiality
- Must be immediately available
- Must be able to work in Cape Town CBD