Junior HR & Payroll Administrator

Innovazi Consulting Pty Ltd · Pinetown, KwaZulu-Natal

Posted 25 September 2026

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Introduction

A well-established chemical manufacturing company based in Pinetown is looking for a Junior HR & Payroll Administrator to join their HR team urgently.

The successful candidate will be responsible for providing HR administration and payroll support , with a strong focus on accurate payroll processing, employee records, attendance management and general HR administration.

Duties & Responsibilities

Payroll Administration

  • Process and administer weekly payroll and assist with monthly payroll for approximately 180 employees.
  • Handle end-to-end payroll processing , including payroll inputs, attendance, overtime, leave and employee changes.
  • Capture, verify and reconcile payroll information accurately and within deadlines.
  • Maintain and update the Sage 300 People payroll system .
  • Process and manage payroll-related documentation, including payslips, IRP5s, provident fund information and statutory submissions.
  • Reconcile third-party payments, including provident fund, union memberships, garnishees and employee loans.
  • Assist with EMP201, EMP501 and Stats SA submissions.
  • Assist with onboarding and offboarding payroll administration.

Time & Attendance

  • Maintain and administer the company's Beyond Attendance time and attendance system .
  • Load and remove employee information and ensure employee details are correctly synced with facial recognition.
  • Monitor attendance and absenteeism and report discrepancies to management.
  • Verify and correct clocking information where required.
  • Assist employees with attendance-related queries.

HR Administration

  • Maintain accurate and up-to-date employee files, both electronic and manual.
  • Assist with HR documentation, filing, scanning, archiving and document control.
  • Maintain employee registers, contact lists, birthday registers and HR schedules.
  • Assist with disciplinary, probation and performance administration, including scheduling meetings and taking minutes.
  • Assist with recruitment administration, including job advertisements, applications, interview scheduling and background checks.
  • Assist with onboarding and offboarding processes.
  • Provide general HR administrative support to the HR department.

Training & Development

  • Assist with arranging internal and external training.
  • Maintain training schedules and training matrices.
  • Track compliance training such as forklift and dangerous goods training.
  • Assist with learnership and apprenticeship administration, including CHIETA-related documentation.

Health & Safety / Statutory Administration

  • Assist with IOD administration and related documentation.
  • Maintain medical assessment records.
  • Assist with SETA, Employment Equity and UIF/UI19 administration.
  • Provide support with HR reports, audits and compliance documentation.

Desired Experience & Qualification

  • Grade 12 / Matric.
  • Diploma or Degree in Human Resource Management .
  • 1–2 years' experience using Sage 300 People / Sage Employee Self Service – essential.
  • Practical end-to-end payroll processing experience – essential.
  • Experience working with a Time & Attendance system – essential ; experience with Beyond Attendance will be highly advantageous.
  • Previous experience within a payroll department or similar HR & Payroll Administration role.
  • Payroll certificate/diploma will be advantageous.
  • Good understanding of SARS, UIF and WCA processes and online systems.
  • Knowledge of Bargaining Council and Provident Fund procedures.
  • Strong Excel skills, with intermediate to advanced Microsoft Excel proficiency.
  • Proficiency in Microsoft Office 365.
  • Fluent in isiZulu, both written and verbal – essential.
  • Strong business English.
  • Strong numerical and analytical ability.
  • Excellent organisational and time-management skills.
  • Ability to work accurately and meet strict deadlines.
  • High level of confidentiality and attention to detail.

PERSONAL ATTRIBUTES

  • Self-motivated and positive.
  • Professional, approachable and diplomatic.
  • Able to remain calm under pressure.
  • Strong communication and interpersonal skills.
  • Good problem-solving and analytical abilities.
  • Highly organised with excellent attention to detail.
  • Able to multitask and work to deadlines.
  • Team player with a strong sense of confidentiality.
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