Junior HR & Payroll Administrator

KEY RESPONSIBILITIES Payroll Administration

• Process and administer weekly payroll and assist with monthly payroll for approximately 180 employees. • Handle end-to-end payroll processing , including payroll inputs, attendance, overtime, leave and employee changes. • Capture, verify and reconcile payroll information accurately and within deadlines. • Maintain and update the Sage 300 People payroll system . • Process and manage payroll-related documentation, including payslips, IRP5s, provident fund information and statutory submissions. • Reconcile third-party payments, including provident fund, union memberships, garnishees and employee loans. • Assist with EMP201, EMP501 and Stats SA submissions. • Assist with onboarding and offboarding payroll administration. Time & Attendance

• Maintain and administer the company's Beyond Attendance time and attendance system . • Load and remove employee information and ensure employee details are correctly synced with facial recognition. • Monitor attendance and absenteeism and report discrepancies to management. • Verify and correct clocking information where required. • Assist employees with attendance-related queries. HR Administration

• Maintain accurate and up-to-date employee files, both electronic and manual. • Assist with HR documentation, filing, scanning, archiving and document control. • Maintain employee registers, contact lists, birthday registers and HR schedules. • Assist with disciplinary, probation and performance administration, including scheduling meetings and taking minutes. • Assist with recruitment administration, including job advertisements, applications, interview scheduling and background checks. • Assist with onboarding and offboarding processes. • Provide general HR administrative support to the HR department. Training & Development

• Assist with arranging internal and external training. • Maintain training schedules and training matrices. • Track compliance training such as forklift and dangerous goods training. • Assist with learnership and apprenticeship administration, including CHIETA-related documentation. Health & Safety / Statutory Administration

• Assist with IOD administration and related documentation.
• Maintain medical assessment records.
• Assist with SETA, Employment Equity and UIF/UI19 administration.
• Provide support with HR reports, audits and compliance documentation.

MINIMUM REQUIREMENTS

• Grade 12 / Matric.
• Diploma or Degree in Human Resource Management .
• 1–2 years' experience using Sage 300 People / Sage Employee Self Service – essential.
• Practical end-to-end payroll processing experience – essential.
• Experience working with a Time & Attendance system – essential ; experience with Beyond Attendance will be highly advantageous.
• Previous experience within a payroll department or similar HR & Payroll Administration role.
• Payroll certificate/diploma will be advantageous.
• Good understanding of SARS, UIF and WCA processes and online systems.
• Knowledge of Bargaining Council and Provident Fund procedures.
• Strong Excel skills, with intermediate to advanced Microsoft Excel proficiency.
• Proficiency in Microsoft Office 365.
• Fluent in isiZulu, both written and verbal – essential.
• Strong business English.
• Strong numerical and analytical ability.
• Excellent organisational and time-management skills.
• Ability to work accurately and meet strict deadlines.
• High level of confidentiality and attention to detail.