Junior HR Administrator

Introduction

AFRIT is one of the most respected and innovative trailer manufacturers in Africa. With more than 50 years experience in the industry. AFRIT has a solid reputation of being competitive, innovative, and at the forefront of industry. A highly advanced infrastructure, coupled with a constant drive for expansion has allowed AFRIT to become the preferred trailer supplier for all leading transport and logistics companies within the southern hemisphere.

A proactive Junior HR Administrator responsible for coordinating and supporting end-to-end weekly recruitment processes, ensuring accurate and timely completion of all appointment documentation and stakeholder communication. The role ensures efficient employee lifecycle administration by managing terminations, offboarding processes, exit medicals, and the return of company property, while maintaining compliance with all required documentation and internal notifications. It supports industrial relations activities by administering disciplinary processes, coordinating hearings and suspensions, preparing hearing packs, and maintaining accurate records of all employee-related matters. Additionally, the position focuses on maintaining data integrity through effective recordkeeping, daily ERS processing, attendance tracking, audit support, and providing reliable administrative assistance to the HR team.

Duties & Responsibilities

Administrate, monitor, co-ordinate all weekly recruitment activities.

Sourcing, screening, interviews, pre-assessments, appointments.

Draw up appointment documentation, prepare for signing off, quality check documentation, monitor circulation of documents, contact candidates.

Present appointment documents to HRO.

Ensure New Appointment email is sent out to stakeholders.

Contact and inform candidates of starting date.

Finalise appointment documents, ensure all documents are signed and all required documents are provided.

Conduct onboarding presentation.

Schedule exit medicals.

Administrate terminations, compile termination documents (letters, Salary Sched's, UI19, MIBCO/MIBFA docs, certificates of service, issue to employees.

Ensure smooth offboarding and return of company property of former employees.

Notify internal Stakeholders (Security, IT, OHS, Finance, HOD and Line Managers of terminations.

Ensure returning of Company Property - Access Cards, PPE etc.

Ordering consumables and office stationery for the department.

Monthly attendance register of the Department.

Daily ERS processing.

Administrate the disciplinary administration including receiving & capturing of warnings.

Arranging of hearings and handing of Hearing Notices.

Administrate, arrange and co-ordinate disciplinary hearings. Administrate, arrange and co-ordinate suspensions.

Prepare Hearing Packs for use during hearings.

Send SMS to employees (Abscondment, Absenteeism, Outcome Collections).

Capture Warnings on SAGE 300.

Capturing and monitoring all drivers licenses.

Ensuring all licenses are valid and following up with employee’s who have expired.

Checking accuracy of license in relation to position.

Draw up debt acknowledgement documentation and circulate.

Backup to the full debt acknowledgement process (deductions, purchases, traffic fines and loans)

Assist Senior HR Administrator with employee loan applications and act as backup for the process.

Filing of all employee-related documentation as and when required.

Prepare confirmation letters, trade letter confirmations, reference letters etc.

Compile documents for maternity leave, parental leave etc.

Assist with general HR administration.

Complete telephonic confirmations of employment.

Maintain accurate employee records on a centralized filling system. (Hard and server copies).

Ensure copies of ID's are stored on Server.

Assist with general/ad-hoc duties as required from time to time.

Assist with various audits.

Ensure an effective recordkeeping Structure.

Desired Experience & Qualification

Grade 12

Relevant Tertiary Educational Qualification – National Diploma

1+ years experience in Human Resourcing/Recruitment

Computer Literacy in MS Office (essential)

Able to administrate a range of HR activities, multi-skilled.

Sage 300 People – HR and Payroll modules.