Junior Admin Assistant (Temporary)- Vhembe Milling, Mokopane

• The Depot Administrator is central to the successful operation of the depot. This role ensures that administrative processes, stock-related transactions, and financial controls are completed accurately and timeously, enabling the business to operate efficiently and remain compliant with company standards.
• This position offers the opportunity to work across administration, inventory management, finance, customer support, and compliance functions, making it an ideal role for an organized and detail-oriented individual who enjoys variety and takes pride in accurate work.

What Success Looks Like

• Maintains accurate and up-to-date depot documentation, records, and system transactions.
• Supports efficient stock movement processes through accurate capturing and reconciliation of inventory data.
• Ensures financial records and reconciliations are completed accurately and in line with company requirements.
• Coordinates communication between suppliers, depot teams, finance, procurement, and other stakeholders.
• Delivers timely and accurate reports that support operational and financial decision-making.
• Maintains compliance with food safety, quality, audit, and traceability requirements.
• Resolves administrative discrepancies and system-related issues efficiently.
• Contributes to a well-organized, compliant, and customer-focused depot operation.

Who We Are Looking For

• We are seeking a highly organized and detail-oriented individual who enjoys working with data, documentation, and operational processes. The ideal candidate demonstrates strong numerical ability, excellent administrative discipline, and the ability to manage multiple priorities while maintaining accuracy.
• You are someone who takes ownership of your responsibilities, communicates professionally with internal and external stakeholders, and consistently delivers high-quality work. You thrive in a structured environment, enjoy solving problems, and align naturally with our values of being Humble, Hungry, Smart, Bold, and One Team.

Minimum Requirements

Qualifications

• Grade 12 Matric.
• Valid Driver's License Code 8.

Essential Experience

• 1–3 years' administrative experience within a warehouse, depot, logistics, manufacturing, or similar operational environment.

Competencies

• Attention to detail
• Accountability
• Planning and organizing
• Communication skills
• Customer focus
• Problem-solving
• Teamwork and collaboration
• Time management
• Numerical reasoning
• Adaptability

Skills Required

• Proficiency in Microsoft Excel, Word, and Outlook
• Data capturing and administration
• Financial reconciliation and record management
• Inventory and stock control administration
• ERP system experience NAV, Sage, or similar advantageous
• Report generation and data verification
• Document management and audit preparation
• Effective stakeholder communication
• Strong numerical and analytical skills
• Knowledge of warehouse and depot documentation processes

Key Responsibilities

• Maintain and update depot records, proof of delivery documents, and delivery information.
• Create purchase orders and receive stock on behalf of depots.
• Ensure depot documentation is uploaded accurately and timeously onto company systems.
• Coordinate accommodation bookings and administrative support activities as required.
• Manage depot stationery and office administration requirements.
• Capture and maintain stock movements, returns, and inventory-related transactions.
• Process invoicing, credit notes, and stock-related documentation.
• Verify the accuracy of picking slips, delivery notes, and stock transfer records.
• Liaise with suppliers, customers, transporters, and internal stakeholders regarding administrative matters.
• Perform stock valuation reviews and inventory reconciliation activities.
• Investigate and resolve transaction discrepancies, variances, and administrative exceptions.
• Complete daily and monthly reconciliations and maintain accurate audit trails.
• Prepare and distribute operational and system-generated reports.
• Support month-end financial and stock reconciliation processes.
• Ensure compliance with food safety, quality assurance, traceability, and audit requirements.
• Report non-conformances, incidents, damages, and safety concerns promptly.
• Adhere to company policies, standard operating procedures, and all Health & Safety and Food Safety requirements.
• Perform additional duties as reasonably requested by management.

Deadline:26th October,2026