Judges Secretary

REQUIREMENTS

• Applicants should be in possession of Grade 12 Certificate. A minimum of 20 modules completed towards an LLB, BA/BCOM Law degree. A minimum of one 01 year secretarial experience, a valid drivers' license will serve as an added advantage. To pass typing test.
• Knowledge and skills: Knowledge of departmental policies, prescripts and procedures or guidelines, research capabilities including signing of payroll. Skilled in communication verbal and written, administration, customer service, excellent typing skills including Dictaphone typing, computer literacy MS Word, interpersonal skills and time management. Along with the following attributes: ability to meet strict deadlines, work under pressure, confidentiality and attention to detail.

DUTIES

• Render secretarial support to the Judiciary: Diarise the appointments and meetings of the Judge. Type and file the judgments, ensure the Judgments that are handed down delivered, signed draft orders granted in court or virtually are sent to the Typist for scanning, upload unto Case-lines/Court-Online and the Library, ensure that all visitors are received, screened and their queries are attended to, record all incoming and outgoing documents, order and collect stationery for the Judge.
• Provide support functions to Civil, Criminal and review matters/courts and case allocations in chambers: Collect the files before the commencement of a Criminal matter from the Registrar's office at the Criminal section, keep update on the register of reviews and sign on receipt to return the reviews to the Clerk, ensure that the register/template of the reserved judgement is updated and notify the Statistics Officer and the office of the Judge President when judgment has been handed down, ensure that the transcribed judgements from transcribers reach the Judges for approval and signature, prepare court rolls for Opposed Motion and Urgent court and distribute to stakeholders.
• Provide support functions to civil / criminal courts: Administer the correct Oath ID or declaration in court when required, ensure that the bench book of the Judge is prepared and files are taken by Ushers to court before the commencement of the proceedings, ensure that all stakeholders involved are present in court before commencement of proceedings, ensure that all cases are called on record as per the court roll by means of calling the case number and the parties' names, before a Judge can allow parties to start with their matters.
• Provide general administrative support to the Judiciary: Ensure that all the travel, accommodation arrangements are in order and attend to sign the documents for approval, ensure that the Judge's logbook is submitted on or before the 5th of every month to the Transport Officer, ensure that the car is booked for either maintenance and service, receive the pre-authorisation for the Judge's vehicle, remind Judge of the invoices so that the submission of the S&T claims can be processed, ensure the submissions of Cell phone and 3G data claims for process purposes and ensure that all updates on the loose leafs in the Judges library are attended to.