JHB -Office Administrator

Job Purpose

To provide financial, HR and technical administrative services to ensure efficient, timely and accurate administration at branch level.

Responsibilities (but not limited to)

Finance

•Responsible for the branch Debt Collection

•Prepare and monitoring of Debtors Age

•Prepare & update debtors cashflow monthly and submit report to Head office

•Update Receipts schedule and do allocation

•Responsible for scanning, filling & Adhoc duties

•Responsible for 3 x quote system, which needs to be signed off by your branch manager, sent to Creditors in Durban. Creditor’s function will be done in Durban,

•To assist with BBBEE certification from Suppliers.

•Compiling credit card slips, fuel slips, toll slips on a weekly bases, which will be sent to Head office weekly

Technical

•Assist Branch Manager with General Admin tasks

•Update and Submit Daily Job Records

•Submit Timesheets for Invoicing

•Follow up on Purchase orders from Clients

•Update Medical Inductions of all sites

•Maintain/Update the Online Database

•Scanning & filling

HR Admin /Payroll

• Employee take on process

• Prepare & update Technician /Employee files

• Audit & Submit Job records for Salaries

• Prepare Staff payments – LOA (living out allowance)

• Submit weekly Attendance Record to Head office

• Assist Employees with Leave application

• Assist in resolving employee queries

• Book staff trainings / Inductions/ Medicals

• Assist with KPI’s, Issuing of Warnings.

• Maintaining accurate and up-to-date human resource files, record, and

documentation

• Scanning & filling of HR Documents.

• Accommodation bookings

Adhoc

• Assist with Safety files.

The successful candidate must always conduct his/herself in such a manner that reflects the

professional and ethical values of the company.

Must have knowledge and experience in all functions related to the functioning of a

finance/accounts department.

The ideal candidate should be a hardworking, responsible, and logical individual.

Requirements

• Matric/Grade 12 certificate

• Qualification in office management will be of added advantage

• 2-5years previous experience within an admin. Office environment

• Advanced Excel Skills

• Computer literate that is Word, Excel, Microsoft outlook, Power Point

• Strong administrative skills and business writing skills

• Ability to work systematically.

• Ability to analyse data logically

• High level of confidentiality

• Good communications and interpersonal skills

Salary:(Market related) monthly plus benefits after 3 months’ probation

Duration: Permanent position

If you meet all of our requirements and are looking for a role in a productive team, please

submit your applications to the Human Resources Department

recruitment@nationalndt.co.za