Invoicing Clerk-FMCG/Food Industry

Introduction

Job Summary

Responsible for capturing invoices and inter-branch transfers (IBTs) on the system, ensuring accuracy of load consignments with picking slips, and resolving invoicing and IBT queries. Coordinate with the Stock Controller to ensure all outbound loads include Certificates of Analysis (COAs) and required documentation. Manage stock orders from Durban warehouse, ensuring availability of stationery, proper documentation, and verification of sales orders before truck loading. Handle COD customer payments, stock returns, and GRV processing while maintaining compliance with company procedures.

Direct/Indirect Reports

Warehouse and Logistics Manager

Group Supply Chain Manager

Duties & Responsibilities

Qualifications

Matric

Requirements

2–5 years relevant experience.

Proficiency in SAGE (advantageous).

Intermediate MS Excel skills

Desired Experience & Qualification

Duties

• Sales order Invoicing

• Order checking (SAGE SO vs the deposit slip vs the Picking slip)

• Ordering stationery (Preprinted letterhead books)

• Submit all Supply Chain documents for courier to Head Office via the Site receptionist

• Requesting COA’s from the lab per outbound order.

• Sales order stock verification.

• Servicing of collections customers

• Monthly recon slips and docs

• Filing + general admin

• Intercompany change outs capturing

• Sage recon on invoices

• IBT capturing

• GRV invoices – when required

• Submission of Departmental Overtime sheets to Head Office authorised by the W and Logistics Manager.

Key Performance Indicators (KPIs)

• Invoice capturing for all companies under umbrella

• Ensuring loadcon matches picking slip and invoice

• Customer service levels. No vehicle delays waiting for invoice capturing

• IBTs on Time and Intercompany Charge outs.

Leadership Standards

• Communication

• Business etiquette with regard to reporting and customer liaison

Package & Remuneration

R10,000 monthly

Interested?

Do you have a matric certificate?

Are you proficient in SAGE?

Do you have at least 2 years relevant experience?