Invoice Financing Administrator / Debtors Controller (FTC)

Job Purpose 
 
 • Administer the back-office processing and accounting of confidential, with-recourse invoice financing transactions.
 • Maintain accurate financial records and ensure operational compliance.
 • Liaise with clients’ debtor controllers, not their debtors.
 
 Key Responsibilities 
 
 • Processing: Validate client invoices for financing eligibility.
 • Accounting: Post funding, repayments, and fees on Xero and Frontier LMS.
 • Reconciliation: Daily and monthly reconciliations of financed invoices and bank accounts.
 • Monitoring: Track debtor payments, escalate overdue invoices.
 • Client Liaison: Communicate with clients' finance teams professionally.
 • Reporting: Prepare regular client statements and internal management reports.
 • Compliance: Ensure transactions follow regulatory and internal policy standards.
 • Workflow Management: Coordinate the full invoice financing lifecycle from funding to repayment.
 • Record-Keeping: Maintain up-to-date, secure transaction files.
 • Continuous Improvement: Recommend enhancements to efficiency and accuracy.
 
 Key Competencies and Skills 
 
 • Solid accounting and bookkeeping knowledge (debtors, reconciliations).
 • Strong attention to detail and high level of accuracy.
 • Analytical approach to problem-solving.
 • Proficiency in Xero, Excel, and general IT systems.
 • Excellent organizational and time management skills.
 • Strong written and verbal communication skills.
 • High integrity and respect for confidentiality.
 • Customer service orientation (internal and external stakeholders).
 • Team player, proactive, adaptable, and willing to learn.
 
 Qualifications and Experience 
 
 • Tertiary qualification in Finance, Accounting, or related field (BCom or diploma preferred).
 • 1–2 years’ experience in accounting, debtors’ control, or finance administration.
 • Experience with Xero (preferred) or other accounting software.
 • Exposure to invoice discounting, factoring, or banking industry (advantageous).
 • Basic knowledge of financial compliance (e.g., KYC, AML) helpful.
 
 Type of Person 
 
 • Detail-oriented, conscientious, and organized.
 • Ethical, trustworthy, and discreet.
 • Self-motivated and proactive worker.
 • Team-oriented with strong collaboration skills.
 • Calm under pressure and handles deadlines effectively.
 • Professional and positive attitude toward service and learning.
 
 Reporting Line 
 Reports to the Senior Accountant